Administrator

Confidential; Hempstalls; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Permanent role

Friendly team

Collaborative environment

Job summary

Confidential, based in Stoke-on-Trent, is seeking an experienced Administrator to provide vital office support across multiple departments. You will handle incoming calls, emails, diary management, document control and travel arrangements, ensuring processes run smoothly.

The role offers a permanent Monday-to-Friday schedule in a collaborative engineering environment; you should be proactive, highly organized with strong attention to detail, and proficient in MS Office, including Word, Excel and

Qualifications

• Previous administration or office support experience.
• Proactive and detail-oriented with strong organisational skills.
• Experience with MS Office including Word, Excel and Outlook.

Responsibilities

• Managing incoming telephone calls and responding to emails professionally and efficiently.
• Processing purchase orders and maintaining accurate records.
• Producing reports (internal and external) and supporting management with administrative tasks.
• Creating, updating and maintaining business documents and correspondence whilst maintaining organised electronic and hard-copy filing systems.
• Coordinating diaries, meetings and appointments for management teams.
• Arranging travel, accommodation and associated logistics when required.
• Supporting the management of office and operational supplies.
• Ensuring documentation is stored, controlled and maintained in line with company procedures.
• Liaising effectively with suppliers, customers and internal departments.
• Providing general administrative support to support business operations.
• Identifying opportunities to improve administrative processes and efficiency.

Skills

Proactive

Organised

Communication

Multitasking

Report writing

Proofreading

Tools

Microsoft Word

Excel

Outlook

PowerPoint

ERP/MRP systems

Job description

Administrator - Immediate Start Stoke-on-Trent

About the Opportunity

RHA Recruitment Solutions are proud to be supporting a well-established and growing engineering business based in Stoke on Trent, in the search for a highly organised and proactive Administrator.

This is an excellent opportunity for an experienced administration professional who enjoys being at the centre of a busy operation, supporting multiple departments and helping keep business processes running smoothly. We are looking for someone who naturally takes ownership, thinks ahead, anticipates business needs, and enjoys working collaboratively within a professional team environment.

The successful candidate will become a key part of the business, providing vital administrative support across a variety of functions including office coordination, document management, reporting, diary management, communications and operational support.

Key Responsibilities

• Managing incoming telephone calls and responding to emails professionally and efficiently.
• Processing purchase orders and maintaining accurate records.
• Producing reports (internal and external) and supporting management with administrative tasks.
• Creating, updating and maintaining business documents and correspondence whilst aintaining organised electronic and hard-copy filing systems.
• Coordinating diaries, meetings and appointments for management teams.
• Arranging travel, accommodation and associated logistics when required.
• Supporting the management of office and operational supplies.
• Ensuring documentation is stored, controlled and maintained in line with company procedures.
• Liaising effectively with suppliers, customers and internal departments.
• Providing general administrative support to support business operations.
• Identifying opportunities to improve administrative processes and efficiency.

What We're Looking For

• Proactive and forward-thinking in their approach, highly organised with excellent attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.
• Strong communicators who can confidently collaborate across all levels of the business.
• Professional, dependable and able to work with minimal supervision.
• Confident using Microsoft Office applications including Word, Excel and Outlook.
• Experienced in administration, office support or business support roles.
• Experiene of proof reading, report writing and Microsoft Office (incl PowerPoint)
• Able to demonstrate strong document-writing and organisational skills.

Desirable Skills

• Stock control and inventory management.
• Purchasing administration.
• Engineering or manufacturing sector experience.
• Working with ERP, MRP or stock management systems.

What's on Offer?

• Permanent - Monday to Friday position.
• Working for a people focused business
• Stable and growing engineering business, offering a supportive and collaborative working environment
• Opportunity to become a key member of the team.
• Varied and engaging role with long-term career potential.
• Competitive salary and benefits package.

Why Apply?

If you are an organised and proactive Administrator who enjoys taking ownership, supporting teams and making a real impact on business operations, we would love to hear from you.

RHA Recruitment Solutions Connecting proactive people with exceptional opportunities.