Proactive Admin & Meetings Coordinator

Huntress - Maidstone; Maidstone; On-site; GBP 17,000 - 22,000; Full time

Job summary

Huntress Maidstone is recruiting on behalf of our client for an experienced Business Support Officer to join their team on an interim basis. This role suits an organised, detail-focused administrator who thrives in a busy, people-facing environment and enjoys providing high-quality support to teams.

You will handle proactive admin tasks, diary coordination, meetings, minutes and confidential records, with GDPR awareness and the ability to work independently or with a team.

Qualifications

• Previous admin/customer support experience.
• Confident with Microsoft Office.
• Strong organisational skills with ability to manage multi‑priorities and meet deadlines.
• Excellent interpersonal and telephone manner with attention to detail.
• Able to handle sensitive information with discretion and integrity.
• Proactive, self‑motivated and able to work independently or in a team.
• Good understanding of GDPR and data handling best practice.

Responsibilities

• Providing proactive admin support and acting as first point of contact for the team.
• Responding promptly to calls/emails and maintaining accurate, confidential records.
• Supporting scheduling, diary coordination and organising meetings, events and training.
• Taking minutes and supporting meetings.
• Maintaining databases, data and admin systems.
• Preparing documents, reports and statutory returns.
• Keeping stakeholders informed and gathering feedback to support service improvement.

Skills

Organisational skills

Interpersonal communication

Attention to detail

Independent working

Team collaboration

Proactive attitude

Discretion with confidential info

GDPR awareness

Tools

Microsoft Office

Job description

Huntress Maidstone is recruiting on behalf of our client for an experienced Business Support Officer to join their team on an interim basis. This role suits an organised, detail-focused administrator who thrives in a busy, people-facing environment and enjoys providing high-quality support to teams.

You will handle proactive admin tasks, diary coordination, meetings, minutes and confidential records, with GDPR awareness and the ability to work independently or with a team.