Pre-Employment Vetting Coordinator

Mitie; Birmingham; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Choices lifestyle benefits

MiDeals discounts

Cycle-to-work

Life cover

Job summary

Mitie in the United Kingdom is seeking a Vetting Co-ordinator to support candidates through pre-employment screening. You will manage cases from initiation to completion, process references, review documents, and maintain accurate records while ensuring GDPR compliance and timely delivery.

Based in Northampton or Birmingham, the role is permanent, full-time, 37.5 hours per week, with standard hours 8:30am-5:00pm.

Qualifications

• Previous administration experience in a busy office or shared service environment.
• Excellent attention to detail and the ability to work accurately with sensitive information.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Confident communication skills, both written and verbal.
• Good working knowledge of Microsoft Office, particularly Outlook, Excel, and Word.
• A proactive approach to problem-solving and delivering excellent customer service.
• The ability to work independently while contributing positively to a team environment.

Responsibilities

• Managing vetting cases from initiation through to completion.
• Processing employment, education, and personal references.
• Reviewing documentation and ensuring compliance with company and industry standards.
• Maintaining accurate records and updating internal systems.
• Liaising with candidates, hiring managers, and third-party providers to obtain outstanding information.
• Monitoring workloads and progressing applications to meet business deadlines.
• Supporting the delivery of regulatory screening requirements, including Right to Work, DBS, and employment history checks.
• Ensuring all information is handled in accordance with GDPR and confidentiality requirements.
• Providing excellent customer service and resolving queries professionally and efficiently.

Skills

Admin experience

Attention to detail

Organisational skills

Communication skills

MS Office (Outlook, Excel, Word)

Customer service

Independent working

Tools

Microsoft Office

Job description

Mitie in the United Kingdom is seeking a Vetting Co-ordinator to support candidates through pre-employment screening. You will manage cases from initiation to completion, process references, review documents, and maintain accurate records while ensuring GDPR compliance and timely delivery.

Based in Northampton or Birmingham, the role is permanent, full-time, 37.5 hours per week, with standard hours 8:30am-5:00pm.