Practice Operations Coordinator

Skillframe Ltd; City Of London; On-site; GBP 28,000 - 32,000; Full time

Job summary

Skillframe Ltd in London is seeking a Practice Administrator to support the Practice Manager and team in day-to-day operations. The role involves admin, invoicing, AML checks, and client onboarding, with some flexibility for one day of remote work.

You will coordinate with IT, manage post and filing, and help organise staff events while delivering excellent client service in a small, dynamic firm.

Qualifications

• Driven and motivated, a team player with flexibility to handle diverse admin tasks.
• Able to balance multiple projects and prioritise effectively in a small office.

Responsibilities

• Oversee routine office operations and admin tasks.
• Monitor stock and replenish stationery and catering supplies.
• Organise company events and staff/client gifts.
• Handle day-to-day post, scanning, filing and sharing with team.
• Coordinate with IT providers and set up new users/workstations.
• Assist with invoicing and client statements via Practice Management Software.
• Onboard new clients and perform AML checks.
• Send reminders for deadlines (accounts, tax, VAT).
• Manage timekeeping software and liaise with payroll provider.

Skills

Organisation & multitasking

Customer-facing

Tools

Microsoft Excel

Xero

TaxCalc

Teamwork

BrightPay

Job description

Skillframe Ltd in London is seeking a Practice Administrator to support the Practice Manager and team in day-to-day operations. The role involves admin, invoicing, AML checks, and client onboarding, with some flexibility for one day of remote work.

You will coordinate with IT, manage post and filing, and help organise staff events while delivering excellent client service in a small, dynamic firm.