Operations Coordinator

Seeker Recruitment Limited T/A Seeker Recruitment; City Of London; Hybrid; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Hybrid working (2 days in office)

Discretionary bonus

Job summary

Seeker Recruitment Limited T/A Seeker Recruitment is seeking an Operations Coordinator for a specialist private client consultancy. The role combines client communications, office coordination, executive support and marketing administration within a close-knit, supportive team.

You will provide PA support to the Managing Director, handle diaries, coordinate office facilities and assist with client accounts and events.

Qualifications

• Previous experience in administrative, office coordination, team assistant or client services role.
• Excellent written and verbal communication, polished and professional manner.
• Strong organisational skills with ability to juggle priorities.
• Proactive hands-on approach and willingness to contribute to all aspects of a growing business.

Responsibilities

• Provide PA support to the Managing Director with diary management and travel arrangements.
• Act as first point of contact for incoming client enquiries.
• Coordinate allocation of work across the team.
• Oversee day-to-day office operations and facilities.
• Liaise with suppliers and contractors for office maintenance.
• Assist with marketing materials and client newsletters.
• Support events and webinars and company communications.

Skills

Administrative support

Office coordination

Client services

Diary management

Tools

Microsoft Office

Job description

Seeking an Operations Coordinator for a highly regarded, specialist private client consultancy. The company prides itself on delivering an exceptional, highly personalised service to its clients. With a close-knit and supportive team, the business offers an environment where individuals are encouraged to take ownership, contribute ideas and grow professionally, with excellent scope for career progression.

This is a varied role, combining client communications, office coordination, executive support and marketing administration. It would suit someone who enjoys being at the heart of a business, thrives on variety and takes pride in ensuring everything runs smoothly.

Duties will include;

• Providing PA support to the Managing Director, including diary management and travel arrangements
• Acting as the first point of contact for incoming client enquiries
• Setting up new client accounts and directing enquiries to the appropriate team members
• Coordinating the allocation of work across the team
• Overseeing the smooth day-to-day running of the office
• Managing meeting room bookings and coordinating office facilities.
• Liaising with external suppliers and contractors regarding office maintenance, equipment and supplies
• Organising team socials and contributing to the company's positive and collaborative culture
• Assisting the wider team with general administration, scheduling and coordination
• Maintaining accurate client records and internal systems
• Supporting client payments and other operational processes
• Assisting with the preparation and distribution of client newsletters
• Supporting the creation and coordination of marketing materials
• Helping to organise and deliver company events and webinars
• Contributing ideas to support the company's ongoing growth and client engagement

We are looking for a bright, personable and highly organised individual who enjoys working with people and brings a proactive, positive approach to their work.

Ideally, you will offer;

• Previous experience in an administrative, office coordination, team assistant or client services role
• Excellent written and verbal communication skills, with a polished and professional manner
• Strong organisational skills and the ability to juggle competing priorities
• A proactive, hands-on approach and willingness to get involved in all aspects of a growing business
• Excellent attention to detail and confidence using Microsoft Office and other business systemsA friendly, team-oriented personality and a genuine commitment to delivering excellent service

This is a brilliant opportunity to join a boutique business that genuinely values its people. Offering the best of both worlds, you'll enjoy the close-knit, supportive culture of a smaller organisation alongside the professional development and progression opportunities of a successful, growing company.

With hybrid working requiring just two days per week in the office, the company also offer a biannual discretionary bonus amongst wider benefits.