Practice Administrator

Skillframe Ltd; Greater London; Hybrid; GBP 26,000 - 32,000; Full time

Job summary

Skillframe Ltd. invites applications for a Practice Administrator to support the Practice Manager in a busy accountancy setting in Raynes Park. The role combines office administration with client liaison and basic bookkeeping tasks, offered on a permanent, full-time basis with one day of working from home.

You will handle stock, IT coordination, invoicing support and AML checks, while contributing to efficient office operations and client service.

Qualifications

• Excellent spoken and written English.
• Ability to balance multiple projects and prioritise tasks.
• Energetic, outgoing and customer‑facing with client interaction experience.

Responsibilities

• Order stationery and catering, monitor stock and replenish as needed.
• Organise company social events and gifts for staff and clients.
• Open post daily, scan letters and file on the shared drive; distribute as required.
• Liaise with outsourced IT providers and set up new users and equipment.
• Assist with invoicing, chase confirmations, and file documents in the Practice Management Software.

Skills

Communication

Team player

Multitasking

Administrative support

Tools

Microsoft Excel

Xero

TaxCalc

Teamwork

BrightPay

Job description

Practice Administrator – reporting to the Practice Manager

Location | Raynes Park
Hours | Full time hours, 1 day WFH
Term | Permanent & Full Time

Salary | T.B.C.

Our client is a successful accountancy practice seeking an Assistant to the Practice Manager.

The successful candidate will assist the Practice Manager with the smooth running of the office and provide general administrative support to the team.

Duties will include but are not limited to:

Ordering stationery and catering supplies. Checking stock regularly and order and replenishing as necessary to ensure that supplies never run out You will assist with organising company social events, leaving parties, Christmas cards and gifts for staff and clients. You will be responsible for the day-to-day opening of post, scanning in relevant letters and filing in the company shared drive as well as sending it to the team members impacted. You will liaise with outsourced IT providers and order new IT equipment for the team where necessary and set up new users and work stations. You will also assist with invoicing clients, tracking of confirmation statements due for clients and file them through the Practice Management Software before the filing deadline. You will assist with onboarding new clients into the system and send professional clearance letters to previous accountants as well as complete AML checks on clients.

You will send reminders for filing deadlines and send reminders to clients from Practice Management software for:

• Limited company year-end accounts
• Personal tax returns
• VAT returns

You will manage and report on the teams timekeeping software, liaise with outsourced payroll provider to manage monthly PAYE filings for clients to ensure everything is accurate before sending.

Requirements

You will be driven and motivated, a team player and have the flexibility and the attitude to embrace a variety of tasks that are not necessarily in your job description as would be expected in a smaller organisation. You will be energetic, outgoing and able to thrive in a customer-facing role and enjoy interacting with clients and helping them with their wide variety of needs. You will have the ability to balance multiple projects and prioritise tasks while remaining on top of everything. You will have experience in a varied administrative role.

Technical skills required:

Excellent spoken and written English. knowledge of Microsoft Excel and Xero, TaxCalc, Teamwork and BrightPay experience ideal but not essential

This is an excellent opportunity for an enthusiastic and well organised Administrator who is keen to learn in a new industry.