Practice Administrator

Skillframe Ltd; City Of London; On-site; GBP 28,000 - 32,000; Full time

Job summary

Skillframe Ltd in London is seeking a Practice Administrator to support the Practice Manager and team in day-to-day operations. The role involves admin, invoicing, AML checks, and client onboarding, with some flexibility for one day of remote work.

You will coordinate with IT, manage post and filing, and help organise staff events while delivering excellent client service in a small, dynamic firm.

Qualifications

• Driven and motivated, a team player with flexibility to handle diverse admin tasks.
• Able to balance multiple projects and prioritise effectively in a small office.

Responsibilities

• Oversee routine office operations and admin tasks.
• Monitor stock and replenish stationery and catering supplies.
• Organise company events and staff/client gifts.
• Handle day-to-day post, scanning, filing and sharing with team.
• Coordinate with IT providers and set up new users/workstations.
• Assist with invoicing and client statements via Practice Management Software.
• Onboard new clients and perform AML checks.
• Send reminders for deadlines (accounts, tax, VAT).
• Manage timekeeping software and liaise with payroll provider.

Skills

Organisation & multitasking

Customer-facing

Tools

Microsoft Excel

Xero

TaxCalc

Teamwork

BrightPay

Job description

Practice Administrator - reporting to the Practice Manager

Location | Raynes Park Hours | Full time hours, 1 day WFH Term | Permanent & Full Time Salary | T.B.C

Our client is a successful accountancy practice seeking an Assistant to the Practice Manager. The successful candidate will assist the Practice Manager with the smooth running of the office and provide general administrative support to the team.

Duties will include but are not limited to:

• Ordering stationery and catering supplies.
• Checking stock regularly and order and replenishing as necessary to ensure that supplies never run out.
• You will assist with organising company social events, leaving parties, Christmas cards and gifts for staff and clients.
• You will be responsible for the day-to-day opening of post, scanning in relevant letters and filing in the company shared drive as well as sending it to the team members impacted.
• You will liaise with outsourced IT providers and order new IT equipment for the team where necessary and set up new users and work stations.
• You will also assist with invoicing clients, tracking of confirmation statements due for clients and file them through the Practice Management Software before the filing deadline.
• You will assist with onboarding new clients into the system and send professional clearance letters to previous accountants as well as complete AML checks on clients.
• You will send reminders for filing deadlines and send reminders to clients from Practice Management software for:
  • Limited company year-end accounts
  • Personal tax returns
  • VAT returns
• You will manage and report on the teams timekeeping software, liaise with outsourced payroll provider to manage monthly PAYE filings for clients to ensure everything is accurate before sending.

Requirements

You will be driven and motivated, a team player and have the flexibility and the attitude to embrace a variety of tasks that are not necessarily in your job description as would be expected in a smaller organisation. You will be energetic, outgoing and able to thrive in a customer-facing role and enjoy interacting with clients and helping them with their wide variety of needs. You will have the ability to balance multiple projects and prioritise tasks while remaining on top of everything. You will have experience in a varied administrative role.

Technical skills required:

• Excellent spoken and written English.
• knowledge of Microsoft Excel and Xero, TaxCalc, Teamwork and BrightPay experience ideal but not essential

This is an excellent opportunity for an enthusiastic and well organised Administrator who is keen to learn in a new industry