Office and Operations Administrator

Seeker Recruitment Limited T/A Seeker Recruitment; City Of London; Hybrid; GBP 28,000 - 35,000; Full time

Job summary

Seeker Recruitment Limited T/A Seeker Recruitment in London is seeking an Office and Operations Administrator to keep a busy professional services office running smoothly. You will be the first point of contact, handling enquiries, managing diaries and arranging travel while providing general administrative support.

The role covers office operations, supplies, health and safety coordination, marketing materials, events and webinars.

Qualifications

• Experience as Office and Operations Administrator or similar role is required.
• Confident, professional telephone manner.
• Highly organised with ability to manage competing priorities.
• Proactive, hands-on approach to office management.
• Strong written and verbal communication skills.
• Good attention to detail.

Responsibilities

• Act as first point of contact for client enquiries via phone, email and WhatsApp.
• Create client accounts on internal system and allocate enquiries fairly.
• Handle incoming enquiries from third parties.
• Oversee day-to-day running of the office, repairs, maintenance and liaising with cleaners.
• Order office supplies and team tech.
• Coordinate health and safety contractors and weekly fire alarm testing.
• Support the MD with diary management, travel and general administration.
• Organise team events and provide admin support.
• Take client payments over the phone and assist with exam invigilation.
• Format newsletters and help produce marketing materials.
• Organise and run UK-based marketing events and webinars.

Skills

Office administration experience

Organised

Communication skills

Diary management

Travel booking

Team player

Job description

Office and Operations Administrator | London – Hybrid | £28,000 – £35,000 DOE

A well-established professional services business is looking for an Office and Operations Administrator to keep its busy office running smoothly. If you love being the first point of contact and making things happen behind the scenes, this is the role for you!

The role:

• Act as first point of contact for all client enquiries via phone, email and WhatsApp
• Create client accounts on the internal system and allocate enquiries fairly across Client Managers
• Handle incoming enquiries from third parties
• Oversee the day-to-day running of the office, including repairs, maintenance and liaison with cleaning contractors
• Order office supplies, stationery and team tech
• Coordinate health and safety contractors and carry out weekly fire alarm testing
• Support the Managing Director with diary management, travel arrangements and ad-hoc administration
• Organise team social events and provide general administrative support
• Take client payments over the phone and help with exam invigilation
• Format and populate newsletters, and help produce marketing materials
• Organise and run UK-based marketing events and webinars

About you:

• Previous experience as an Office and Operations Administrator or in a similar role
• Confident, professional telephone manner
• Highly organised, able to manage competing priorities
• Proactive, with a hands-on approach to office management
• Strong written and verbal communication skills
• Good attention to detail
• Comfortable with diary management and travel booking
• Personable team player