Practice Administrator

Confidential; Richmond; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Twice-yearly bonus

Flexible working

25 days annual leave

Job summary

Confidential in Richmond, Surrey is seeking a Practice Administrator to own Companies House and statutory administration in a busy professional services firm. The role focuses on accuracy, deadlines and process discipline.

You will manage filing deadlines, maintain statutory registers, and handle client data in line with GDPR, while providing general administrative support. The position offers £30,000 per year, a twice-yearly bonus, 25 days of holiday, and flexible working options.

Qualifications

• Experience in administrative, company secretarial, legal or professional services setting.
• Excellent organisation and attention to detail with a methodical approach to deadlines.
• Confident, clear written and spoken communication, including a professional telephone manner.
• Sound understanding of GDPR and confidentiality.
• Good IT skills, including Microsoft Office.

Responsibilities

• Manage Companies House administration across the client portfolio, including confirmation statements and annual filing deadlines.
• Maintain statutory registers and company records accurately and up to date.
• Request information from clients and follow up until resolved.
• Keep a diary of filing deadlines and flag risks to accountants early.
• Handle client data in line with GDPR, including secure storage and retention.
• Open, log and distribute incoming post.
• Answer telephone and greet callers professionally, directing queries to the right team.
• Provide general administrative support, including filing and diary coordination.

Skills

Strong organisational skills

Attention to detail

Clear written and spoken communication

GDPR awareness

Microsoft Office proficiency

Tools

Microsoft Office

Job description

Practice Administrator Location: Richmond, Surrey
Salary: £30,000 per annum, plus a twice-yearly bonus
Hours: Full-time, with flexible working
Holiday: 25 days plus bank holidays
About the role We are an established practice in Richmond, looking for a highly organised administrator to take ownership of our clients Companies House and statutory administration.
This is a company secretary-style role at the heart of the practice. You will make sure our clients filings are accurate and on time, that the right people receive the right requests, and that nothing slips through the gaps. It suits someone who takes pride in process, accuracy and follow-through.

Key responsibilities

• Manage Companies House administration across our client portfolio, including confirmation statements, director and shareholder updates, registered office changes and annual filing deadlines
• Maintain statutory registers and company records accurately and up to date
• Issue requests for information and documents to the right people within client organisations, and follow up until they are resolved
• Keep a clear diary of filing deadlines and flag risks to the accountants early
• Handle client data and correspondence in line with GDPR, including secure storage, sharing and record retention
• Open, log and distribute incoming post
• Answer the telephone and greet callers professionally, directing queries to the right team member
• Provide general administrative support to the practice, including filing, document preparation and diary coordination

About you Essential

• Experience in an administrative, company secretarial, legal or professional services setting
• Excellent organisation and attention to detail, with a methodical approach to deadlines
• Confident, clear written and spoken communication, including a professional telephone manner
• A sound working understanding of GDPR and confidentiality
• Good IT skills, including Microsoft Office

Desirable

• Experience of Companies House filing or company secretarial work
• Experience working in an accountancy practice or law firm
• Familiarity with practice management or company secretarial software

We welcome applications from people with transferable experience, for example from legal, conveyancing, compliance or other regulated administration roles.

What we offer

• Salary of £30,000
• Bonus paid twice a year
• 25 days annual leave plus bank holidays
• Flexible working arrangements e.g. flexible start and finish times