Team Assistant

Confidential; Greater London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Confidential in London is seeking a Team Assistant/Secretary to join a busy General Practice team within a professional services company. The role covers secretarial and administrative support to Partners, Directors and managers, with a focus on keeping the office running smoothly and delivering a welcoming client experience.

The position is onsite, requiring strong organisational skills, discretion and the ability to work both as part of a team and independently.

Qualifications

• Experience in secretarial/PA or administrative support, ideally in professional services.
• Strong MS Office skills: Word, Excel, Outlook and PowerPoint.
• Excellent organisation and attention to detail.
• Ability to handle confidential information with discretion.
• Team player who can also work independently.

Responsibilities

• Manage diaries, arrange meetings and prepare meeting rooms.
• Prepare and format letters, reports and presentations.
• Support client onboarding and AML administration.
• Maintain client records and CRM information.
• Assist with client accounts and tax return administration.
• Process invoices and expenses.
• Coordinate travel, couriers, post and office needs.
• Provide reception cover and support clients and visitors.
• Assist with meetings, lunches and office events.
• Provide general administrative support across the office.

Skills

Secretarial experience

Administrative support

Diary management

Team player

Discretion with confidential info

Education

Relevant secretarial/PA qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

We have a fantastic opportunity for a Team Assistant/ Secretary to join a busy General Practice team in a professional services company based in London.

This is a varied role providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider team, while also helping to ensure the office runs smoothly and clients receive a professional and welcoming service.

Due to the nature of the work, this role is based onsite.

Responsibilities will include:

• Managing diaries, arranging meetings and preparing meeting rooms
• Preparing and formatting letters, reports, presentations and other documents
• Supporting client onboarding and AML administration
• Maintaining accurate client records and CRM information
• Assisting with client accounts and tax return administration - full training provided
• Processing invoices and expenses
• Coordinating travel, couriers, post and office requirements
• Providing reception cover and supporting clients and visitors
• Assisting with client meetings, lunches and office events
• Providing general administrative support across the office

We would love to hear from you if you have the following:

• Previous experience in a secretarial, PA or administrative support role ideally in an accountancy firm, law practice or financial/ professional services firm
• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Excellent organisation and attention to detail
• The ability to manage confidential information with discretion
• A strong team player who can also work independently

In return you can expect a competitive salary and benefits package and the chance for a forward thinking company in a talented team.

If you're an organised, professional and proactive Secretary looking for a varied role within a busy professional environment, we'd love to hear from you.