Practice Assistant

JGA Recruitment Group | B Corp™; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

JGA Recruitment Group Ltd in Central London is seeking a meticulous Practice Assistant to support credit control, client billing, bookkeeping and general practice administration. You will work closely with partners and teams to ensure smooth day-to-day operations in a hybrid setup.

Ideal candidates will have experience in an accountancy practice, familiarity with Xero, strong Excel skills, and the ability to manage multiple priorities with a proactive approach.

Qualifications

• Previous experience within an accountancy practice or professional services firm.
• Experience in credit control and/or client billing.
• Bookkeeping experience with a good working knowledge of Xero.
• Strong Excel and Microsoft Office skills.
• AAT qualified or studying towards AAT advantageous.
• Experience using practice management software such as Karbon beneficial.
• Confident communicating with clients regarding outstanding payments.
• Highly organised, detail-oriented and comfortable managing multiple priorities.
• Proactive, adaptable and able to work independently.

Responsibilities

• Manage credit control, chasing outstanding payments and resolving client queries.
• Prepare and issue client invoices, maintaining accurate billing schedules.
• Monitor work in progress (WIP) and support billing reconciliations.
• Complete bookkeeping duties, including purchase and sales invoices and bank reconciliations.
• Produce practice management reports covering billing, WIP and outstanding payments.
• Coordinate internal communications and general administrative activities.
• Support website content updates and maintain internal records.
• Liaise with partners and colleagues to ensure smooth practice operations.

Skills

Credit control

Client billing

Bookkeeping

Communication

Organisation

Independence

Education

AAT qualification or studying towards AAT

Tools

Xero

Karbon

Excel

Microsoft Office

Job description

Salary: Up to £32,000 (pro rata for part-time)

Location: Central London

Hybrid: 3 days office / 2 days home

Contract: Permanent

Hours: Full-Time or Part-Time

The Role

An exciting opportunity for an organised and proactive Practice Assistant to join an established accountancy and professional services firm in Central London.

This is a varied position combining credit control, client billing, bookkeeping and general practice administration, supporting partners and wider teams with the smooth running of day-to-day operations.

Key Responsibilities

• Manage credit control, chasing outstanding payments and resolving client queries.
• Prepare and issue client invoices, maintaining accurate billing schedules.
• Monitor work in progress (WIP) and support billing reconciliations.
• Complete bookkeeping duties, including purchase and sales invoices and bank reconciliations.
• Produce practice management reports covering billing, WIP and outstanding payments.
• Coordinate internal communications and general administrative activities.
• Support website content updates and maintain internal records.
• Liaise with partners and colleagues to ensure smooth practice operations.

Ideal Candidate

• Previous experience within an accountancy practice or professional services firm
• Experience in credit control and/or client billing.
• Bookkeeping experience with a good working knowledge of Xero.
• Strong Excel and Microsoft Office skills.
• AAT qualified or studying towards AAT advantageous.
• Experience using practice management software such as Karbon beneficial.
• Confident communicating with clients regarding outstanding payments.
• Highly organised, detail-oriented and comfortable managing multiple priorities.
• Proactive, adaptable and able to work independently.

JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. We are also committed to protecting and respecting your privacy. These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.