Practice Administrator

Magpie Recruitment; Richmond; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Twice-yearly bonus

Flexible working

25 days annual leave

Job summary

Magpie Recruitment is seeking a highly organised Practice Administrator in Richmond, Surrey to own Companies House administration and statutory duties for our client portfolio.

This company secretarial style role requires accuracy, process discipline and proactive follow-through, with flexible full-time hours, a £30,000 base salary and a twice-yearly bonus; 25 days holiday plus bank holidays.

Qualifications

• Experience in an administrative, company secretarial, legal or professional services setting.
• Excellent organisation with a methodical approach to deadlines.
• Confident, clear written and spoken communication, including a professional telephone manner.
• A sound working understanding of GDPR and confidentiality.
• Good IT skills, including Microsoft Office.

Responsibilities

• Manage Companies House administration across our client portfolio, including confirmation statements, director and shareholder updates, registered office changes and annual filing deadlines
• Maintain statutory registers and company records accurately and up to date
• Issue requests for information and documents to the right people within client organisations, and follow up until they are resolved
• Keep a clear diary of filing deadlines and flag risks to the accountants early
• Handle client data and correspondence in line with GDPR, including secure storage, sharing and record retention
• Open, log and distribute incoming post
• Answer the telephone and greet callers professionally, directing queries to the right team member
• Provide general administrative support to the practice, including filing, document preparation and diary coordination

Skills

Organisation

Attention to detail

Communication

GDPR knowledge

Tools

Microsoft Office

Job description

Practice Administrator

Location: Richmond, Surrey

Salary: £30,000 per annum, plus a twice-yearly bonus

Hours: Full-time, with flexible working

Holiday: 25 days plus bank holidays

About the role

We are an established practice in Richmond, looking for a highly organised administrator to take ownership of our clients Companies House and statutory administration.

This is a company secretary-style role at the heart of the practice. You will make sure our clients filings are accurate and on time, that the right people receive the right requests, and that nothing slips through the gaps. It suits someone who takes pride in process, accuracy and follow-through.

Key responsibilities

• Manage Companies House administration across our client portfolio, including confirmation statements, director and shareholder updates, registered office changes and annual filing deadlines
• Maintain statutory registers and company records accurately and up to date
• Issue requests for information and documents to the right people within client organisations, and follow up until they are resolved
• Keep a clear diary of filing deadlines and flag risks to the accountants early
• Handle client data and correspondence in line with GDPR, including secure storage, sharing and record retention
• Open, log and distribute incoming post
• Answer the telephone and greet callers professionally, directing queries to the right team member
• Provide general administrative support to the practice, including filing, document preparation and diary coordination

About you

Essential

• Experience in an administrative, company secretarial, legal or professional services setting
• Excellent organisation and attention to detail, with a methodical approach to deadlines
• Confident, clear written and spoken communication, including a professional telephone manner
• A sound working understanding of GDPR and confidentiality
• Good IT skills, including Microsoft Office

Desirable

• Experience of Companies House filing or company secretarial work
• Experience working in an accountancy practice or law firm
• Familiarity with practice management or company secretarial software

We welcome applications from people with transferable experience, for example from legal, conveyancing, compliance or other regulated administration roles.

What we offer

• Salary of £30,000
• Bonus paid twice a year
• 25 days annual leave plus bank holidays
• Flexible working arrangements e.g. flexible start and finish times