Practice Assistant

JGA Recruitment; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

JGA Recruitment Group Ltd in Central London is seeking a Practice Assistant to join an established accountancy and professional services firm. The role blends credit control, client billing, bookkeeping and general practice administration to support partners and teams.

The position is permanent with hybrid working (3 days in office, 2 days at home). Salary is up to 32,000 per year, pro rata for part-time, with both full-time and part-time hours available.

Qualifications

• Experience in an accountancy practice or professional services.
• Experience in credit control and/or client billing.
• Bookkeeping experience with Xero.
• Strong Excel and Microsoft Office skills.
• AAT qualification or studying towards AAT advantageous.
• Experience using Karbon practice management software.
• Confident communicating with clients regarding outstanding payments.
• Highly organised, detail-oriented and able to manage multiple priorities.
• Proactive and able to work independently.

Responsibilities

• Manage credit control, chasing payments and resolving client queries.
• Prepare and issue client invoices and maintain billing schedules.
• Monitor WIP and support billing reconciliations.
• Complete bookkeeping duties including purchase and sales invoices and bank reconciliations.
• Maintain financial records using Xero.
• Produce practice management reports on billing, WIP and payments.
• Coordinate internal communications and administrative activities.
• Support website content updates and maintain internal records.
• Liaise with partners and colleagues to ensure smooth operations.

Skills

Credit control

Client billing

Bookkeeping

Excel

Communication with clients

Education

AAT qualification or studying towards AAT

Tools

Xero

Karbon

Microsoft Office

Job description

Practice Assistant

Salary: Up to 32,000 (pro rata for part-time)

Location: Central London

Hybrid: 3 days office / 2 days home

Contract: Permanent

Hours: Full-Time or Part-Time

The Role

An exciting opportunity for an organised and proactive Practice Assistant to join an established accountancy and professional services firm in Central London.

This is a varied position combining credit control, client billing, bookkeeping and general practice administration, supporting partners and wider teams with the smooth running of day-to-day operations.

Key Responsibilities

• Manage credit control, chasing outstanding payments and resolving client queries.
• Prepare and issue client invoices, maintaining accurate billing schedules.
• Monitor work in progress (WIP) and support billing reconciliations.
• Complete bookkeeping duties, including purchase and sales invoices and bank reconciliations.
• Maintain accurate financial records using Xero.
• Produce practice management reports covering billing, WIP and outstanding payments.
• Coordinate internal communications and general administrative activities.
• Support website content updates and maintain internal records.
• Liaise with partners and colleagues to ensure smooth practice operations.

Ideal Candidate

• Previous experience within an accountancy practice or professional services firm
• Experience in credit control and/or client billing.
• Bookkeeping experience with a good working knowledge of Xero.
• Strong Excel and Microsoft Office skills.
• AAT qualified or studying towards AAT advantageous.
• Experience using practice management software such as Karbon beneficial.
• Confident communicating with clients regarding outstanding payments.
• Highly organised, detail-oriented and comfortable managing multiple priorities.
• Proactive, adaptable and able to work independently.

JGA Recruitment Group Ltd ("We") are committed to equality of opportunity for all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We strongly encourage suitably qualified applicants from a wide range of backgrounds to apply. We are also committed to protecting and respecting your privacy. We are a specialist payroll, HR & Reward recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). These statements together with our privacy notices set out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.