Practice Administrator

Bain and Gray; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Private medical insurance (BUPA)

Cycle to Work

Job summary

Bain and Gray, an established architectural practice in Parsons Green, London, is seeking an experienced Practice Administrator to join the small support team. The role involves hands-on office administration, facilities management and supporting senior stakeholders in a busy creative environment.

The ideal candidate will have 5–8 years of administrative experience, strong organisational and communication skills, and a proactive, discreet approach.

Qualifications

• 5–8 years' experience in administration, office management or practice support.

Responsibilities

• Managing day-to-day office administration, calls and visitor reception.
• Overseeing office supplies, kitchen provisions, facilities and maintenance.
• Processing expenses and coordinating team purchases.
• Arranging travel and accommodation.
• Managing meeting rooms and providing general office support.
• Assisting with basic IT queries and troubleshooting.
• Supporting website updates, marketing materials and practice fact sheets.
• Providing creative assistance with projects, ideally using Canva and Adobe InDesign.
• Supporting senior stakeholders and the wider team with ad hoc administrative requirements.

Skills

Organisational skills

Written communication

Interpersonal skills

Prioritisation

Marketing interest

Tools

Canva

Adobe InDesign

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

Location: Parsons Green, West London

Working pattern: Office-based, Monday to Friday, 9:30am–6:00pm

About the Practice

Our client is a well-established and highly regarded architectural practice based in Parsons Green, London. With a close-knit team of approximately 35 employees, the practice offers a friendly, collaborative and professional working environment.

They are looking to recruit an experienced, proactive and personable Practice Administrator to join their three-person support team, working closely with the Practice Director and Practice Coordinator to ensure the smooth day-to-day running of the studio.

The Role

This is a varied, hands-on position suited to an organised individual who enjoys taking ownership of responsibilities and supporting a busy, creative professional environment.

Key responsibilities will include:

• Managing day-to-day office administration, calls and visitor reception.
• Overseeing office supplies, kitchen provisions, facilities and maintenance.
• Processing expenses and coordinating team purchases.
• Arranging travel and accommodation.
• Managing meeting rooms and providing general office support.
• Assisting with basic IT queries and troubleshooting.
• Supporting website updates, marketing materials and practice fact sheets.
• Providing creative assistance with projects, ideally using Canva and Adobe InDesign.
• Supporting senior stakeholders and the wider team with ad hoc administrative requirements.

About You

Our client is looking for someone with approximately 5–8 years' experience in administration, office management or practice support, ideally within an architectural practice, creative studio or professional services environment.

The successful candidate will demonstrate:

• Excellent organisational skills and attention to detail.
• Strong written communication and the ability to produce polished professional materials.
• A proactive, solutions-focused approach and the confidence to use their initiative.
• A professional and discreet manner when handling confidential information.
• Strong interpersonal skills and the ability to build positive working relationships.
• The ability to manage competing priorities and support senior stakeholders effectively.
• An interest in marketing, design and creative projects, with Canva and Adobe InDesign experience being advantageous.

Salary and Benefits

• 25 days' annual leave.
• BUPA private medical insurance.
• Cycle to Work scheme.

The Opportunity

This is an excellent opportunity to join an established architectural practice in a central support role, where you will play an important part in maintaining an efficient, welcoming and well-organised working environment.

The position would suit an experienced administrator who enjoys variety, takes pride in their work and is keen to contribute to both the operational and creative aspects of a thriving practice.

Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.