Practice Operations Coordinator & PA sought for Prestigious Architecture Practice

Place; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prestigious architecture practice in the UK is seeking a Practice Operations Coordinator & PA to support directors and project teams. The ideal candidate will have 3-4 years of experience in a design-led studio, exceptional organisational skills, and a proficiency in Microsoft Office. This role involves managing communications, administrative tasks, and supporting studio operations, all within a collaborative and dynamic work environment. Flexibility and professional communication skills are essential for success in this position.

Qualifications

• 3-4 years’ experience in a design-led studio environment, preferably in architecture.
• At least two years of supporting senior executives.
• Professional, flexible, and adaptable.

Responsibilities

• Act as main point of contact for the practice, managing calls and enquiries.
• Ensure reception and meeting spaces are well presented and ready for use.
• Provide administrative support across project teams.

Skills

Exceptional organisational skills

Professional communication skills

Problem-solving skills

Attention to detail

Proficiency in Microsoft Office

Experience with Adobe InDesign

Confident working with different personalities

Tools

Microsoft Office

Adobe InDesign

WordPress

Blueroom

Job description

Practice Operations Coordinator & PA sought for Prestigious Architecture Practice

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Base pay range

About the role

A well-established and highly regarded architecture practice is looking for a proactive, detail-oriented Practice Operations Coordinator to become a central part of its studio team. This pivotal position supports directors, project teams, and the Practice Co-ordinator, ensuring the day-to-day operations of the studio run smoothly and efficiently.

Key tasks include:

• Acting as the main point of contact for the practice, managing telephone calls, responding to enquiries, and welcoming clients and visitors.
• Ensuring reception and meeting spaces are consistently well presented, organised, and ready for use.
• Handling incoming and outgoing post, managing the shared inbox, and overseeing general office administration including filing, scanning, printing, and document control.
• Providing administrative support across project teams, including undertaking regular audits within the document management system.
• Processing expenses, managing team purchases and training bookings, and supporting directors with ad hoc administrative tasks.
• Delivering PA support to directors, including diary management, travel coordination, and preparing materials for meetings and presentations.
• Ordering office supplies and coordinating routine office maintenance.
• Assisting with basic IT support and liaising with external IT service providers.
• Updating website content and supporting social media activity across LinkedIn and Twitter.
• Assisting with the preparation and formatting of presentations, brochures, and other studio documentation.
• Supporting the planning and delivery of both client-facing events and internal social activities.
• Maintaining project archives and records accurately and confidentially.

About you:

• 3–4 years’ experience within a design-led studio environment (architecture or design preferred), including at least two years supporting senior executives.
• Exceptional organisational skills with strong attention to detail.
• A full driving licence, for occasional use of pool vehicles.
• Confident, professional, and personable communication skills, both written and verbal.
• A collaborative approach with the ability to support colleagues at all levels of the practice.
• Professional, flexible, and adaptable, with the ability to work effectively across different personalities and working styles.
• Proficiency in Microsoft Office and Outlook.
• Strong problem-solving skills with sound judgement.
• A high level of discretion and professionalism when handling confidential information.
• Experience using Adobe InDesign, Canva, or similar design software.
• Familiarity with website content management systems such as WordPress.
• Confidence interpreting basic project or financial information.
• Experience working with document management platforms, such as Blueroom.
• Experience planning and coordinating events for groups of 30+.

This practice offers a friendly and collaborative working environment where your contribution will be valued and visible. You will be part of a supportive team with opportunities for growth, working at the heart of a studio recognised for its commitment to quality, service, and considered design.

We will do our very best to help you find your ideal job. Our approach is personable and we believe that your job hunting experience should be enjoyable. We look forward to hearing from you.

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Ref: CS220651