Office Manager

Bain and Gray; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Bain and Gray, a boutique administration and PA recruitment consultancy near London Bridge, seeks an experienced Office Manager to keep the office running smoothly and support the Directors.

You will manage office facilities, lead meetings, own knowledge management, plan events, oversee HR onboarding/offboarding, and handle day-to-day finance tasks with the support of the People function and external accountants. The role offers a flexible hybrid working pattern.

Qualifications

• Experience in office management and HR support.
• Comfortable with data reporting and finance administration.
• Able to coordinate events and meetings.

Responsibilities

• Office & facilities management.
• Executive & leadership support: prepare agendas, capture decisions, and follow-through; coordinate team meetings and internal communications.
• Knowledge management & system support: maintain SharePoint/intranet and other tools; update policies and templates.
• Events & logistics: plan and deliver internal events; manage travel and accommodation.
• People & HR support: onboarding/offboarding, background checks and references with People function.
• Finance & reporting: day-to-day finance administration; invoicing, payments, expenses and credit control.

Skills

Highly organised

Numerate

Strong communication

IT literacy

Proactive

Fast learner

Adaptable

Tools

SharePoint

Intranet

Claude Projects

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We are working with a fantastic consultancy based near London Bridge. They have a wonderful culture built on transparency and trust and with that comes fantastic benefits and flexibility. This role offers a hybrid working structure.

They are looking for an experienced Office Manager to oversee various parts of the rapidly growing business - from HR support to organising internal Events. This is a role for someone who prides themselves on bringing people together, creating a smooth running and happy working environment, and really loves the people side of being an Office Manager!

The right candidate will have a good few years of corporate grounding, be fairly numerical and be eager to learn and pick up and improve processes.

Duties will include:

• Office & facilities management
• Executive & leadership support: You will provide exec support to the Directors and help run key leadership meetings - preparing agendas, capturing decisions and actions, and ensuring the right follow-through. You will also coordinate team-wide meetings and internal communications.
• Knowledge management & system support: You will own our knowledge management infrastructure - keeping SharePoint/our intranet, Claude Projects, and other tools organised, up-to-date, and genuinely useful. You will also maintain and update internal policies and templates, spotting opportunities to improve how we store and share information as we grow.
• Events & logistics: You will support our People Manager to plan and deliver internal events - sourcing venues, arranging catering, managing logistics, and making sure everything runs smoothly on the day. You will also manage travel and accommodation bookings for the team.
• People & HR support: You will manage the practicalities of bringing people into and out of the business - onboarding, offboarding, background checks, and referencing - working closely with our People function and ensuring every experience is positive and well-organised.
• Finance & reporting: You will manage day-to-day finance administration, working with the Directors and our external accountants. This includes invoicing, supplier payments, expenses and credit control, chasing debtors, plus keeping our systems accurate for month-end and year-end.

The right candidate will be:

• Highly organised, with strong attention to detail and a systematic approach to managing information
• Numerate and comfortable working with data, with the ability to produce clear, accurate reports and spot when something doesn't look right
• Clear and confident communicator -written and verbal - with the ability to support senior leaders effectively
• Intuitive and digitally confident - enjoys using a range of IT & digital systems
• An interest in how tools and technology (including AI) can improve how we work
• Quick to learn new systems and happy to test, learn and teach others
• Proactive and solutions-focused, able to spot what needs doing and take ownership of it
• Comfortable working with ambiguity and adapting quickly when priorities shift

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.

Bain and Gray specialise in administration and PA recruitment across London. Roles typically include Receptionists, Team Assistants, EAs, Office Managers and PAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the high volume of applications. If you are already registered with us at Bain and Gray, please do not hesitate to contact your consultant directly.