Studio Assistant

Bespoke Careers; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Bespoke Careers is helping a high-end architecture practice in central London find a permanent receptionist. Based in a stylish new office in the West End, you will be the friendly face, manage the front desk and keep the day-to-day office running smoothly, five days a week.

You'll work with creative teams in a fast-paced environment, coordinating meetings, travel and admin tasks while upholding a welcoming, professional culture and supporting the studio's ambitious projects.

Qualifications

• Previous experience in reception, front-of-house, business support or hospitality.
• Excellent communication and professional demeanor.
• Highly organized, proactive and able to manage multiple priorities.
• Attention to detail with initiative.
• Professional with stakeholders, clients and visitors.
• Team player at heart of a busy creative office.
• Interested in building a long-term career in a supportive practice.

Responsibilities

• Welcome clients, visitors and colleagues with a warm, professional first impression.
• Manage reception area, meeting rooms and office spaces to stay welcoming.
• Handle calls, post, couriers and general correspondence.
• Coordinate meeting rooms, appointments and client requirements.
• Organise office supplies, kitchen stock and facilities.
• Arrange business travel and assist with errands and admin tasks.
• Coordinate CPD sessions, talks and internal events.
• Maintain staff whereabouts and office records.
• Provide PPE for staff visiting sites.
• Provide general administrative and business support.

Skills

Communication

Organisation

Professionalism

Stakeholder Skills

Team player

Job description

An exciting Permanent Receptionist opportunity to join a high end architecture practice in the heart of the West End. Based in a beautiful new office, 5 days a week, you’ll be surrounded by talented creative teams in a modern, fast-paced environment, meeting, greeting and working alongside inspiring people every day.

With excellent staff retention, a genuinely welcoming culture, gym and shower facilities, and a fantastic central London location, this is a role offering both progression and genuine long-term potential. This is a hugely important position within the practice, acting as the face of the brand and the heart of the studio - ensuring the smooth running of the day-to-day office while being that friendly, professional face that everyone knows and trusts.

Responsibilities:

• Welcome clients, visitors and colleagues, creating a warm and professional first impression.


• Manage the reception area, meeting rooms and communal office spaces, ensuring they remain welcoming and well presented.


• Manage incoming calls, post, couriers and general correspondence.


• Coordinate meeting rooms, appointments, refreshments, catering and client requirements.


• Organise office supplies, kitchen stock and general facilities.


• Arrange business travel and support with occasional errands and administrative tasks.


• Coordinate CPD sessions, talks, presentations and internal office events.


• Maintain staff whereabouts, availability and relevant office records.


• Provide and log PPE for staff attending site.


• Provide general administrative and Business Support across the practice as required.

Requirements:

• Previous experience in reception, front-of-house, business support, office administration or hospitality.


• Warm, confident and professional manner with excellent communication skills.


• Highly organised, proactive and comfortable managing multiple priorities.


• Strong attention to detail with a natural ability to use initiative.


• Professional and personable when dealing with senior stakeholders, clients and visitors.


• A positive team player who enjoys being at the heart of a busy, creative office.


• A genuine interest in building a long-term career within a supportive and established practice.