PPM Scheduler - Planned Maintenance Planner

CBRE, Inc.; Bracknell; On-site; GBP 36,000 - 54,000; Full time

Job summary

CBRE Global Workplace Solutions is seeking a PPM Scheduler to join the Helpdesk and Technical Services team in Bracknell. The role focuses on day-to-day planning, coordination and scheduling of Planned Preventative Maintenance (PPM) activities delivered by internal engineering teams and specialist suppliers.

You will ensure maintenance schedules run on time, coordinate site access, monitor compliance and close work orders in the CAFM/CMMS system, while supporting continuous improvement of

Qualifications

• Experience coordinating planned maintenance, engineering activities or supplier schedules in facilities management or similar environments.
• Understanding of Planned Preventative Maintenance (PPM).
• Experience with CAFM/CMMS systems.
• Knowledge of work orders, maintenance records and timely job closure.
• Strong planning, scheduling and prioritisation skills.
• Excellent organisational skills and attention to detail.
• Confident communicating with engineers, contractors, suppliers and stakeholders.
• Good working knowledge of Microsoft Office.

Responsibilities

• Take ownership of the day-to-day PPM schedule for engineering teams and suppliers.
• Plan and allocate maintenance activities considering resources, competencies, supplier availability and site access.
• Coordinate planned maintenance with relevant stakeholders and building representatives.
• Monitor upcoming workloads and identify scheduling, resource or access risks.
• Reschedule cancelled or deferred maintenance promptly.
• Monitor statutory PPMs and support 100% completion within the applicable month.
• Follow up with engineers and suppliers for completed work, service records and supporting documentation.
• Ensure completed work orders are accurately closed within the CAFM/CMMS system.
• Review and support updates to PPM job plans, maintenance frequencies and task descriptions.
• Coordinate the addition, amendment or removal of PPM activities.
• Review completed maintenance records and raise follow-on work for identified repairs or further investigation.
• Coordinate supplier attendance, access and documentation requirements.
• Follow up on supplier non-attendance, incomplete work and missing documentation.
• Provide clear updates on planned workloads, overdue tasks, compliance risks and recovery actions.
• Support continuous improvement of PPM delivery, maintenance data and scheduling processes.

Skills

Scheduling

Planning

CAFM/CMMS

Microsoft Office

Communication

Stakeholder management

Tools

CAFM/CMMS systems

Excel

Job description

CBRE Global Workplace Solutions is seeking a PPM Scheduler to join the Helpdesk and Technical Services team in Bracknell. The role focuses on day-to-day planning, coordination and scheduling of Planned Preventative Maintenance (PPM) activities delivered by internal engineering teams and specialist suppliers.

You will ensure maintenance schedules run on time, coordinate site access, monitor compliance and close work orders in the CAFM/CMMS system, while supporting continuous improvement of