PPM Administrator: Maintenance Planning & Compliance

Corrigenda Group Limited; Portsmouth; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Annual Salary Review

Employee Assistance Programme

Bupa Cashplan

Refer a friend reward scheme

Job summary

Corrigenda Group Limited is recruiting for a PPM Administrator at the University of Portsmouth. This full-time role at Halpern House, UoP supports planning, coordination and administration of Planned Preventative Maintenance across Gas, Mechanical, Fire and Security disciplines.

You will manage PPM workflows in Planon, coordinate engineers and subcontractors, ensure documentation and certification are uploaded accurately, and support reporting and client communications.

Qualifications

• Excellent attention to detail.
• Ability to prioritise and work under pressure.
• Strong problem solving and decision making.
• IT literate with Microsoft Word and Excel.
• Team player who can also work independently.
• Excellent written and verbal communication skills.

Responsibilities

• Ensure all PPM jobs are generated and maintained within internal and client systems with accurate data.
• Coordinate scheduling and delivery of PPM works across disciplines, including subcontractor allocation, engineer booking, PO creation and attendance confirmations.
• Manage job completion processes, including chasing worksheets, uploading certification, and timely closure of jobs.
• Monitor PPM performance using WIP and BI tools, chase updates, and highlight delivery risks.
• Support reporting and commercial activities, including subcontractor POs and asset reconciliation.
• Provide general administrative support, including helpdesk cover for PPM activities.

Skills

Attention to detail

Prioritise under pressure

Problem solving

Communication skills

Team player / independent

Telephone manner

Listening & questioning

FM / Facilities Management

PPM compliance

BI / reporting tools

Tools

Planon

Microsoft Word

Microsoft Excel

Job description

Corrigenda Group Limited is recruiting for a PPM Administrator at the University of Portsmouth. This full-time role at Halpern House, UoP supports planning, coordination and administration of Planned Preventative Maintenance across Gas, Mechanical, Fire and Security disciplines.

You will manage PPM workflows in Planon, coordinate engineers and subcontractors, ensure documentation and certification are uploaded accurately, and support reporting and client communications.