Plant & Fleet Admin Coordinator (Hybrid)

Balfour Beatty plc; Sheffield; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Smart working (up to 40% remote)

25 days annual leave

Maternity/adoption leave (28 weeks)

Paternity/partners leave (4 weeks)

Pension

Share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc is seeking an organised Administrator to join the Plant & Fleet team in Sheffield. You will coordinate plant and service requests, process orders, log and track issues, and provide proactive support across UK projects.

This role emphasizes strong stakeholder relationships, Excel/Word proficiency and a customer-focused approach to maintain efficient operations and service delivery within our Service Centre of Excellence.

Qualifications

• Previous experience in a business support, coordinator, customer service, administration or procurement role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong communication and stakeholder management skills.
• A customer-focused approach with the ability to build effective working relationships.
• Experience processing orders, purchase orders or service requests would be advantageous.
• Strong problem-solving skills and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Knowledge of plant hire, fleet, logistics or construction environments would be beneficial but is not essential.

Responsibilities

• Coordinate requests for plant, equipment and support services from operational and project teams across the business.
• Process hire, off-hire and service requests using internal systems and supplier networks.
• Manage and monitor breakdowns, ensuring issues are logged, tracked and resolved within agreed service levels.
• Raise and manage purchase orders accurately and in a timely manner.
• Resolve invoice and order queries, escalating issues where appropriate.
• Build and maintain strong working relationships with customers, suppliers and internal stakeholders.
• Support the effective utilisation of business resources through proactive communication and coordination.
• Maintain accurate records, reports and administrative documentation.
• Identify opportunities to improve processes and enhance customer service delivery.
• Provide day-to-day administrative support to the wider team as required.

Skills

Organisational skills

Communication

Stakeholder management

Customer focus

Problem solving

Attention to detail

Multi-tasking

Order processing

Excel

Word

Tools

Microsoft Excel

Microsoft Word

Job description

Balfour Beatty plc is seeking an organised Administrator to join the Plant & Fleet team in Sheffield. You will coordinate plant and service requests, process orders, log and track issues, and provide proactive support across UK projects.

This role emphasizes strong stakeholder relationships, Excel/Word proficiency and a customer-focused approach to maintain efficient operations and service delivery within our Service Centre of Excellence.