Fleet Administrator (Hybrid) - Compliance & Fleet Ops

ABM; Chesterfield; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

24/7 GP

Mental Health support

Cycle to work scheme

Access Perks at Work

Discounts and exclusive offers

Job summary

ABM, one of the UK's leading facilities services providers, is seeking an organised and proactive Fleet Administrator to join our Fleet team in Chesterfield. Reporting to the Fleet Manager, you will support drivers, managers and external partners to ensure the fleet operates efficiently, compliantly and cost‑effectively in a hybrid/office‑based role.

Responsibilities include maintaining vehicle and driver records, monitoring fuel card usage, coordinating hires and transfers, processing purchase

Qualifications

• Experience in a fleet administration role.
• Knowledge of commercial vehicles and fleet operations.
• Excellent organisational and communication skills.
• Strong attention to detail and ability to manage deadlines.
• Proficient in Microsoft Office, particularly Excel.
• Experience with fleet management systems.

Responsibilities

• Maintain accurate vehicle, driver and allocation records across fleet management systems.
• Ensure all fleet databases, trackers and spreadsheets are updated and accurate at all times.
• Monitor fuel card usage and fleet inbox.
• Administer driver licence checking systems and compliance requirements.
• Manage congestion charge, toll, parking and fleet accounts.
• Process PCNs and notices of intended prosecution.
• Monitor mileage records and produce fleet reports.
• Support telematics and vehicle tracking systems.
• Arrange vehicle collections, deliveries and transfers.
• Coordinate short‑term hires and replacement vehicles.
• Liaise with fleet management providers and suppliers.
• Support vehicle insurance claims and accident management processes.
• Raise purchase orders and process goods receipt notes.
• Support FORS accreditation and fleet compliance activities.

Skills

Fleet administration

Fleet operations

Excel

Organisational skills

Communication skills

Attention to detail

Deadline management

Commercial vehicle knowledge

Tools

Fleet management systems

Microsoft Office

Job description

ABM, one of the UK's leading facilities services providers, is seeking an organised and proactive Fleet Administrator to join our Fleet team in Chesterfield. Reporting to the Fleet Manager, you will support drivers, managers and external partners to ensure the fleet operates efficiently, compliantly and cost‑effectively in a hybrid/office‑based role.

Responsibilities include maintaining vehicle and driver records, monitoring fuel card usage, coordinating hires and transfers, processing purchase