Fleet Administrator

Kenton Black; Rothersthorpe; On-site; GBP 22,000 - 30,000; Full time

Job summary

Kenton Black is seeking a Fleet Administrator in Northampton to support day-to-day management of the vehicle and plant fleet. This permanent role operates Monday to Friday, working closely with drivers, site teams, subcontractors and suppliers to keep the fleet compliant and well maintained.

The successful candidate will be highly organised, proactive and capable of handling multiple tasks in a busy operational environment, ensuring accurate records and timely maintenance across the fleet.

Qualifications

• Previous experience in an administrative or coordination role.
• Excellent organisational and time-management skills.
• Strong attention to detail and accurate record-keeping.
• Good communication and liaise with internal teams and suppliers.

Responsibilities

• Maintain records for all vehicles, plant and equipment.
• Coordinate servicing, MOTs, inspections and maintenance.
• Monitor fleet compliance with legal and company requirements.
• Maintain documentation including insurance, tax, MOTs and servicing.
• Schedule routine maintenance and follow-up remedial works.
• Liaise with garages, dealerships, hire companies and suppliers.
• Arrange vehicle and plant hire when required.
• Monitor defects and ensure they are reported and resolved.
• Maintain fleet databases and update records accordingly.
• Assist with fleet-related costs and invoices.
• Process documentation for vehicle movements, inspections and repairs.
• Support operations with fleet and transport admin.
• Keep drivers and site teams updated with fleet requirements.
• Produce regular reports on fleet status and compliance.
• Assist onboarding/offboarding of vehicles and equipment.
• Ensure vehicles and equipment are available and fit for operational use.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Prioritisation

Excel

Proactive

Fast-paced environment

Tools

Microsoft Office

Job description

Fleet Administrator

Location: Northampton

Salary: Competitive, depending on experience

Contract: Permanent

Hours: Monday to Friday

About the Role

We are working with an established civil engineering contractor based in Northampton who are looking to appoint a Fleet Administrator to support the efficient day-to-day management of their vehicle and plant fleet.

This is a varied and hands-on administrative role, ideal for someone who is highly organised, proactive and enjoys working in a busy operational environment. You will work closely with drivers, site teams, subcontractors, suppliers and internal departments to ensure the company's fleet remains compliant, well maintained and efficiently managed.

Key Responsibilities

• Maintain accurate records for all company vehicles, plant and associated equipment.
• Coordinate vehicle servicing, MOTs, inspections, repairs and maintenance.
• Monitor fleet compliance, ensuring all vehicles and equipment meet relevant legal and company requirements.
• Maintain accurate records of vehicle documentation, including insurance, tax, MOTs and servicing.
• Schedule routine maintenance and ensure remedial works are followed up and completed.
• Liaise with garages, dealerships, hire companies and other external suppliers.
• Arrange vehicle and plant hire where required.
• Monitor vehicle defects and ensure these are reported, recorded and resolved promptly.
• Maintain accurate fleet databases and update records accordingly.
• Assist with the management and monitoring of fleet-related costs and invoices.
• Process and maintain documentation relating to vehicle movements, inspections and repairs.
• Support the wider operations team with fleet and transport-related administration.
• Ensure drivers and site teams are kept up to date with relevant fleet requirements.
• Produce regular reports and provide updates to management on fleet status and compliance.
• Assist with the onboarding and offboarding of vehicles and equipment.
• Help ensure company vehicles and equipment are available and fit for operational use.

About You

We're looking for an organised and detail-focused administrator who is comfortable managing multiple priorities and working to deadlines. Experience within fleet administration, transport, plant, logistics, construction or civil engineering would be advantageous, although candidates with strong administration experience and a genuine interest in developing within fleet management will also be considered.

• Previous experience in an administrative or coordination role.
• Excellent organisational and time-management skills.
• Strong attention to detail and accurate record-keeping skills.
• Good communication skills and the confidence to liaise with internal teams and external suppliers.
• The ability to prioritise a busy workload and manage multiple tasks simultaneously.
• Good IT skills, particularly Microsoft Excel and other Microsoft Office applications.
• A proactive approach with the ability to identify and resolve issues.
• The ability to work effectively in a fast-paced operational environment.

Why Join?

This is an excellent opportunity to join a well-established civil engineering contractor where you will play an important role in supporting the company's operational fleet.

The successful candidate will have the opportunity to develop their fleet and transport knowledge while working alongside an experienced operational team.

Based in Northampton | Permanent Position | Monday-Friday