Planner Administrator

Recruitment Services UK; Scotland; On-site; GBP 24,000 - 30,000; Full time

Job summary

A UK-based recruitment agency is seeking a Planner Administrator to coordinate scheduling for tradespeople involved in social housing projects. You will manage job documentation and ensure compliance with KPIs while working in a fast-paced environment. The ideal candidate will have strong organizational skills and experience with job management systems like simPRO, along with proficiency in Microsoft Office. A competitive salary and government pension are offered in a supportive team setting.

Benefits

Competitive salary

Government Stakeholder Pension

Dynamic team environment

Qualifications

• Experience in scheduling and job management for tradespeople.
• Ability to manage documentation and KPI compliance.
• Proficient in Microsoft Office, particularly Outlook and Excel.

Responsibilities

• Schedule and assign tradespeople to jobs using the simPRO system.
• Verify and validate completed jobs, ensuring accurate documentation.
• Monitor job quality and resource availability.
• Prepare statistical reports for management and customers.

Skills

Organizational skills

Time management

Attention to detail

Problem-solving

Tools

simPRO

Microsoft Office

Job description

Planner Administrator

Location: Paisley, Renfrewshire (Office-Based, No Remote Working)
Type: Permanent
Salary: £24,500.00 - £30,000.00 per annum (DOE)
Pension: Government Stakeholder

Company Overview

Consilium Contracting Services Ltd is a fast‑paced, 24/7 multi‑trade contracting business headquartered in Paisley. Operating primarily within the public sector, they specialise in social housing projects for Housing Associations and Councils.

Managing over 2,500 jobs each month, the company handles a variety of tasks, from small repairs to large‑scale works such as voids, WC upgrades, and medical adaptations. Maintaining KPIs is critical to their operations.

Role Overview

As a Planner Administrator (Scheduler), you will play a key role in scheduling and planning tradespeople for social housing projects while ensuring accurate documentation and compliance with KPIs.

Key Responsibilities

1. Job Management and Scheduling
   • Use the simPRO job management system to record, manage, and track all tasks.
   • Schedule and assign the correct tradesperson to each job, ensuring operatives' diaries are accurately populated.
   • Understand the time required for various multi‑trade jobs to plan effectively.
2. Job Validation and Documentation
   • Verify and validate all completed jobs, ensuring necessary photographs, paperwork, and documentation are recorded.
   • Address and resolve errors in customers' Schedule of Rates (SoRs).
3. Material Management
   • Manage and order materials for engineers, avoiding duplication of orders and ensuring proper tracking of items.
4. Performance Monitoring
   • Identify concerns related to job quality, time management, or resource availability.
   • Act as the "eyes and ears" for the Contracts Manager, flagging potential challenges.
5. Reporting and KPI Management
   • Prepare statistical reports for the Contracts Manager and customers.
   • Manage and validate the accuracy of monthly KPI reports.
6. System Maintenance and Administrative Tasks
   • Maintain and update simPRO with diligence and accuracy.
   • Demonstrate proficiency in Microsoft Office, particularly Outlook and Excel.
7. Additional Responsibilities
   • Provide out-of-hours call-handling support on a rota basis.

Key Skills and Attributes

• Strong organizational and time management skills.
• Ability to work effectively under pressure in a fast‑paced environment.
• Positive, flexible, and self‑motivated attitude.
• Excellent attention to detail and problem‑solving capabilities.

Benefits

• Competitive salary (£24,500.00 - £30,000.00 DOE).
• Government Stakeholder Pension.
• A dynamic and supportive team environment.

If you thrive in a fast‑paced environment and have the skills to manage and schedule multi‑trade operations efficiently, apply now to join the team!

Please note: Applications will only be considered from candidates who meet the specific experience criteria outlined below. If you do not have the relevant experience, we kindly ask that you do not apply for this role