Personal Secretary INTERNAL

Betsi Cadwaladr University Health Board; St Asaph; On-site; GBP 26,000 - 34,000; Full time

Job summary

Betsi Cadwaladr University Health Board in North Wales is seeking a highly organised Personal Secretary to support the Deputy Executive Medical Directors within the Office of the Medical Director, based at Carlton Court, St Asaph.

You will provide administrative and performance support across the DEMD portfolios, handle sensitive information with discretion, and coordinate reports to support decision-making.

Qualifications

• Essential: management/office management qualification or experience.
• Essential: RSA III or equivalent qualification.
• Demonstrated ability to communicate clearly in writing and verbally.
• Desirable: Welsh language ability.

Responsibilities

• Provide responsive, high-quality business and performance support to the Deputy Executive Medical Directors.
• Deliver cross-cover support to the senior management team to ensure efficient operations.
• Handle and process complex and sensitive information with discretion.
• Communicate confidently with senior management and stakeholders on sensitive issues.
• Support provision, analysis, and presentation of OMD-related information.
• Ensure timely production of reports to inform decision-making across the Health Board.

Skills

Effective communication

Advanced Word Processing

Spreadsheet skills

Education

Office management certificate

RSA III or equivalent

NVQ 2

ECDL

Tools

Microsoft Word

Microsoft Excel

Job description

Person specification

Bilingual

Job Overview

Personal Secretary to Deputy Executive Medical Directors
Office of the Medical Director (OMD)
Location: Carlton Court, St Asaph
We are seeking a highly organised and proactive Personal Secretary to support the Deputy Executive Medical Directors (DEMDs) within the Office of the Medical Director. This is an exciting opportunity to provide essential business support at a critical time in the Health Board’s journey.

The successful candidate will work closely with the DEMDs, providing comprehensive administrative, organisational, and performance support across their portfolios.

Main duties of the job

Key Responsibilities

• Provide responsive, high-quality business and performance support to the Deputy Executive Medical Directors
• Deliver cross-cover support across the senior management team to ensure the Office operates efficiently and effectively
• Handle and process complex and sensitive information with a high degree of professionalism and discretion
• Communicate confidently with senior management and key stakeholders, including on challenging or sensitive issues
• Support the provision, analysis, and presentation of OMD-related information
• Ensure the timely production of reports to inform effective decision-making across the Health Board

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents.

Bilingual

Essential Criteria

• Management certificate or Office Management Experience
• Qualification - RSA III or equivalent.

Desirable criteria

• NVQ 2
• ECDL

Bilingual

Essential Criteria

• Examples of effective communication skills, both written and verbal.
• Examples of advanced knowledge of word processing and spreadsheet packages

Desirable criteria

• Evidence of CPD / personal development
• Welsh speaking