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Wax Recruitment Ltd; Rhyl; On-site; GBP 17,000 - 24,000; Full time

Job summary

Wax Recruitment Ltd in Rhyl is seeking an Administration Officer to support complex meetings, minute taking, and development of admin systems across agency sites. You will handle reception tasks, coordinate events, and manage data in Word, Excel and databases.

The role requires good numeracy and literacy, Welsh-language empathy and the ability to work as part of a team with confidentiality. The post is based at Russell House, Churton Road, Rhyl.

Qualifications

• Experience of development, management and operation of administrative systems.
• NVQ 3 or equivalent qualification or experience in relevant discipline.
• Excellent numeracy/literacy skills.
• Excellent communication skills

Responsibilities

• Deal with complex reception/visitor matters.
• Contribute to planning, development and organisation of support service systems/procedures/policies.
• Coordinate events as required.
• Manage manual and computerised record/information systems.
• Collate data/information and produce reports/information/data as required.
• Collate complex documents and other IT based tasks.
• Provide administrative and organisational support to other staff.
• Operate Word, Excel, databases, spreadsheets, internet.
• Provide administrative and organisational support including minute taking.
• Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
• Provide guidance and support to staff and others.
• Arrange, attend and participate in regular meetings.
• Be responsible for petty cash as required.

Skills

Excellent communication skills

Excellent numeracy and literacy

Note taking

Education

5 GCSEs A-C including Maths and English

NVQ level 3 or equivalent

ECDL or commitment to gain within 18 months

Tools

Word

Excel

Databases

Job description

Job Category: Admin & Clerical

Salary: £14.59 per hour

This post is based in Russell House, Churton Road, RHYL. The main duty will be minuting complex meeting with up to 12 participants from different agencies across community venues in Denbighshire The post holder will ideally have their own transport

PRINCIPAL RESPONSIBILITIES

• Deal with complex reception/visitor etc. matters.
• Contribute to the planning, development and organisation of support service systems/procedures/policies.
• Coordinate events as required.
• Manage manual and computerised record/information systems.
• Collate data/information and produce reports/information/data as required
• Collate complex documents and other IT based tasks.
• Provide administrative and organisational support to other staff.
• Operate relevant equipment/ICT packages (e.g. Word, Excel, databases, spreadsheets, internet)
• Provide administrative and organisational support including minute taking.
• Processing invoices, coding sheets, monitoring and inputting onto budget spreadsheets.
• Provide guidance and support to staff and others.
• Arrange, attend and participate in regular meetings.
• Participate in training and other learning activities and performance development as required.
• Be responsible for petty cash as and when required.
• Provide cover for comparably graded colleagues or above due to holidays, sickness and other unforeseen events.
• Ensure confidentiality is maintained at all times.
• Undertake other relevant duties as agreed by Line Manager.

QUALIFICATIONS & EXPERIENCE

• Experience of development, management and operation of administrative systems.
• NVQ 3 or equivalent qualification or experience in relevant discipline.
• Excellent numeracy/literacy skills.
• Excellent communication skills

KNOWLEDGE & SKILLS

• Effective use of ICT and other specialist equipment/resources.
• Full working knowledge of relevant polices/codes of practice and awareness of relevant legislation.
• Excellent ICT skills.
• Work constructively as part of a team, understanding roles and responsibilities and your own position within these.
• Ability to self-evaluate learning needs and actively seek learning opportunities.

PERSON SPECIFICATION The Person Specification sets out the skills, knowledge and experience that are considered to be necessary to carry out the duties of the post effectively. It will be used in the short‑listing and interview process for this post. You should demonstrate on your application form how you meet these criteria. 0 0 Post Title: Administration Officer � Level 3 Service: Grade:

CRITERIA ESSENTIAL DESIRABLE METHOD OF ASSESSMENT

• Application Form / Interview / Presentation / References etc

EDUCATION & QUALIFICATIONS

• 5 GCSE�s, Grades A � C or equivalent to include Maths and English
• NVQ level 3 or equivalent qualification or experience in relevant discipline
• ECDL or equivalent or commitment to gain within 18 months of appointment

RELEVANT EXPERIENCE

• Experience of development, management and operation of administrative systems
• Experience of working within local government

JOB RELATED KNOWLEDGE

• Excellent IT skills to include word processing, spreadsheets and databases
• Full working Knowledge of relevant polices/codes of practice & awareness of relevant legislation
• Note taking

SKILLS

• Excellent numeracy and literacy skills

PERSONAL QUALITIES

• Ability plan and prioritise the delivery of workload
• Excellent communication skills � face to face, in writing, telephone and email
• Work constructively as part of a team
• Respects and maintains confidentiality at all times

OTHER REQUIREMENTS

• Empathy with the Welsh language and culture
• Ability to speak Welsh