Personal Assistant to the Chief Pharmacist and Deputy Chief Pharmacist

NHS; Chester; Hybrid; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization in Chester is seeking a part-time administrative support professional to assist the Chief Pharmacist and team. This role involves both remote and on-site work, focusing on providing effective organizational support, including minute-taking and diary management. Candidates should possess excellent IT skills and a good understanding of the NHS. The position offers a salary range of £27,485 to £30,162 pro rata, with the opportunity for training and a supportive working environment.

Qualifications

• Experience using the full range of secretarial procedures.
• Good organisational and planning skills.
• Significant experience working at a similar level.

Responsibilities

• Provide administrative, secretarial, and organisational support to the pharmacy leadership team.
• Ensure effective minute taking and diary management.

Skills

Organisational skills

Advanced IT skills

Minute taking

Time management

Analytical skills

Education

Good level of education including GCSE grade C or above in English and Maths

NVQ level 3 or equivalent in relevant discipline

Tools

Microsoft Office (Word, PowerPoint, Excel)

Email and internet

Job description

Job Summary

An opportunity has arisen to provide the Chief Pharmacist and Associate Director for Medicines Management and the Deputy Chief Pharmacist with an efficient effective, administrative, secretarial and organisational support service.

This role is part time, 30 hours per week. This role will involve remote working/hybrid working however there will be a requirement to work from the office on certain days.

Shortlisting for this vacancy is due to commence on 21/01/2026 and the proposed interview date is 04/02/2026.

Main duties of the job

We are looking for a proactive, highly competent and resilient individual to work within our dynamic team to ensure we have effective administrative, secretarial and organisational support to the pharmacy leadership team.

The successful candidate will have good knowledge of the NHS, excellent administrative and organisational skills including minute taking, diary management, advanced IT skills, including MS Word, Excel, Outlook, PowerPoint, and ideally Share Point; attention to detail; the ability to work on your own initiative, independently and as a team player.

About us

Cheshire and Wirral Partnership (CWP) provides health and care services for a population of over one million people, including mental health, learning disability, community physical health and all-age disability care, as well as the provision of three GP surgeries in Cheshire.

We employ around 4,500 staff across 73 sites and have services across Wirral and Cheshire, as well as Trafford, Warrington, Bolton, Halton, Liverpool and Stockport.

Our aim is to help improve the lives of everyone in our communities, adopting a compassionate, person-centred approach to everything we do. We are rated as Outstanding for Caring by the Care Quality Commission, with a Good rating overall.

As a Disability Confident Employer, Rainbow Badge Scheme member, Veteran Aware organisation and proud holder of the Armed Forces Covenant Employer Recognition Scheme Gold Award, CWP is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences, and welcome applications from people who have direct experience of accessing our services.

All new starters will commence in post on one fixed start date each month, in line with our Prepare to Care (P2C) induction programme date. P2C offers up to 3 weeks training to support you to meet the induction / initial training requirements of the role.

Whether you are just starting out in your career or looking to use your existing skills and experience in a new role, you'll find something to suit you at CWP.

Details

Posted: 30 December 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £27,485 to £30,162 a year per annum pro rata

Contract: Permanent

Working pattern: Part-time

Reference number: 373-CSS1229

Job locations: Bowmere Hospital, Chester, CH2 1BQ

Job responsibilities

Please download a copy of the job description (see documents to download section below) for full details of the main responsibilities for this role.

At CWP, our recruitment selection processes are based on both competence and values. CWP recruits people that can demonstrate the Trusts Values in their everyday life and we use a values‑based approach in our interviews, which explores not only what you do but how and why you do it.

Before applying, we encourage you to review the Trusts Values and think about how these align with your own personal values. The supporting information section in your application should reflect your understanding of the Trusts Values and associated behaviours and you should provide examples from your work experience and/or personal life which demonstrate these values through your behaviours.

An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page. Further help and support for completing your application can be accessed via our website. If you need any further guidance to help you complete your application, contact our recruitment team via email at: [e-mail] or by calling 01244 393100.

If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the essential criteria described in the person specification for an available position, please answer YES to the question: Do you wish to be considered under the Guaranteed Interview Scheme?

Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.

The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post and encourages applications from armed forces reservists or cadet force adult volunteers.

Please note applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. You are encouraged to enrol for the DBS Update Service. A small annual fee of £16 per year applies.

New entrants to the NHS will commence on the minimum of the scale stated above.

Applicants are advised to apply early as if a large number of applications are received for this post we reserve the right to close the vacancy prior to the advertised date.

Good luck with your application. We hope to welcome you to Team CWP very soon!

Person Specification

Qualifications (Essential)

• Good level of education including GCSE grade C or above in English and Maths or equivalent
• NVQ level 3 or equivalent in relevant discipline

Qualifications (Desirable)

• ECDL
• Other Business or administrative qualifications

Knowledge and Expertise (Essential)

• Experience using the full range of secretarial procedures, software programmes including email, internet and Microsoft Office software packages - Word, Power Point, and Excel.
• Good organisational and planning skills, with the ability to effectively time manage
• Analytical skills with a proven ability to interpret information.
• Effective minute taking skills

Knowledge and Expertise (Desirable)

• SharePoint experience

Experience (Essential)

• Significant Experience of working at a similar level
• Experience of supporting a Senior Management Team / Executive Directors
• Experience of communicating with Senior Management

Experience (Desirable)

• Experience of working in the NHS or public sector

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

Cheshire and Wirral Partnership NHS Foundation Trust

Bowmere Hospital, Chester, CH2 1BQ

Employers Website

https://www.cwp.nhs.uk/about-us/working-for-us/ (Opens in a new tab)