Personal Assistant, Siemens Mobility - London

Siemens Mobility; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading transportation solutions company in London is seeking a proactive Personal Assistant to support the CEO. The role involves managing executive schedules, organizing meetings, and enhancing communication across teams. Ideal candidates possess exceptional organizational skills, strong communication abilities, and maintain integrity when handling sensitive information. This position offers a competitive salary and flexible benefits in a hybrid work model.

Benefits

Competitive salary

Company bonus

Flexible benefits scheme

Qualifications

• Ability to multitask in a fast-paced environment.
• Professional work style to handle changing priorities.
• Integrity and confidentiality in handling sensitive information.

Responsibilities

• Act as strategic business partner anticipating executive needs.
• Manage a complex diary and ensure effective use of time.
• Organise travel logistics and handle correspondence.

Skills

Exceptional organisational skills

Strong interpersonal and communication skills

Attention to detail

Diplomatic skills

Tools

Collaboration tools

Data visualization software

Job description

Personal Assistant, Siemens Mobility - London

AtSiemens Mobility, we’re not just imagining the future of transportation, we’re building it. Our team of experts is dedicated to creating smart, efficient, and sustainable mobility solutions that improve the daily lives of millions of passengers. We’re looking for passionate professionals who are eager to innovate and push the boundaries of what’s possible. If you’re ready to be part of a transformative journey, come and join us.

We’re seeking aproactive and highly organised Personal Assistantto support the JointCEO for Siemens Mobility who is also the Managing Director for our Rolling Stock & Customer Services business.

This is a pivotal role supporting a leader whose team is responsible for everything frombuilding brand new trains– like those forLondon Underground’s Piccadilly line– tokeeping existing fleets running smoothlyacross the UK. The CEO is also involved instrategic, legal and external matters, so this position calls for a high level ofintegrity, discretion and professionalism.

You’ll be at the heart of a fast-paced environment, providing trusted support to the CEO and leadership team, anticipating needs, managing priorities, and keeping the wider business connected and informed.

Based at ourLondon head office, you’ll work within ahybrid model, spending3 days a week in the office, with a flexible approach to adapt to the needs of those you’re supporting and collaborating with.

You’ll make an impact by:

• Act as strategic business partner anticipating executive needs, highlighting potential challenges or opportunities, and synthesizing key information to aid decision‑making.
• Proactively managing a complex diary and ensuring time is used effectively. Strategically allocating executive time, identifying delegation opportunities, and ensuring meeting effectiveness from agenda to follow‑up.
• Organising travel, logistics and approvals efficiently and accurately.
• Coordinating logistics for board meetings, leadership off‑sites and client events.
• Being involved in planning and delivering company events (conferences, team building, etc)
• Handling invoices, budgets and purchase orders.
• Handling correspondence and information flow, acting independently and escalating only when needed.
• Preparing and coordinating materials for internal and external meetings.
• Creating clear, professional presentations and reports for a range of audiences.
• Working closely with other PAs across Siemens Mobility to ensure smooth communication, alignment, and support across functions.
• Assisting with special projects and cross‑departmental initiatives.
• Acting as a trusted link between the CEO, the leadership team, the wider business and internal & external stakeholders.

Your success will be grounded by:

• Exceptional organisational skills and the ability to multitask in a fast‑paced environment.
• A professional, adaptable work style to handle changing priorities seamlessly.
• Strong interpersonal and communication skills, confident in engaging at all levels.
• High attention to detail, delivering quality output on time, every time.
• Integrity and confidentiality in handling sensitive information.
• A collaborative, team‑oriented mindset that cultivates positive working relationships.
• Mastery of collaboration tools, data visualisation, awareness of automation/AI for efficiency, and strong cybersecurity practices.
• A deep understanding of the executive's business unit, company strategy, and industry trends to prioritise and inform decisions.
• Diplomacy, ability to influence without direct authority, active listening, and cross‑cultural competence.
• Actively seeking professional development, networking, and staying abreast of new tools and best practices.

You’ll benefit from

Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.

#TransformTheEveryday with us, with your #PassionForMobility

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and transform the everyday with us!