Personal Assistant for Children and Young People Care Group (WCYP)

East Kent Hospitals University NHS Foundation Trust; England; On-site; GBP 27,000 - 31,000; Part time

Job summary

A leading hospital trust in England is seeking a part-time Care Group PA to support senior management. The role involves providing meeting support, managing diaries, and ensuring smooth administrative operations. Ideal candidates will have excellent communication skills and experience in a busy administrative environment. This position offers a competitive salary and flexible working arrangements.

Qualifications

• Previous experience working within a busy administrative environment.
• Ability to type accurately and take minutes of meetings.
• Well organized and able to prioritize workload.

Responsibilities

• Provide meeting support to the Care Group, including agendas and action logs.
• Handle Business World, Health Roster, and WebEx setup.
• Manage inboxes and diary management.

Skills

Excellent communication skills both verbal and written

Demonstrable IT skills (Word, Excel, PowerPoint)

Advanced secretarial skills

Managing complex workload

Good interpersonal skills

Education

GCSE A-C in English and Maths or equivalent professional experience

ECDL or equivalent

RSA or equivalent

Job description

Job Summary

We have an excellent opportunity available for someone who wants to enhance and develop their PA skills. The role is a band 4 Care Group PA role supporting a passionate team of Senior Management and colleagues. The administrative team is a small team who work together to provide flawless support to Senior Management.

Main duties of the job

The core focus of the role is providing meeting support to the Care Group; this includes preparing agendas, taking live minutes, coordination of the action log and ensuring these are followed up within the required timeframe. Providing meeting support will give you great insight into the day-to-day running of our Care Group, support you in understanding the business needs and give you the background information needed to provide our extremely busy Care Group with the admin support they require.

In addition to this you will be dealing with Business World, Health Roster, setting up WebExes, managing inboxes, diary management, formatting documents, etc.

If you thrive on being busy, take pride in being that support for Senior Management and have confidence in getting to grips with the business needs of our Care Group then this may just be the role for you.

About Us

We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people. Our vision is 'great healthcare from great people'. Everything we do is guided by our values: 'People feel cared for, safe, respected and confident that we are making a difference'. We have a new way of working at East Kent Hospitals, called 'We care'. It's about empowering frontline staff to lead improvements day-to-day. We're looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.

Details

Date posted: 22 September 2025

Pay scheme: Agenda for change

Band: Band 4

Salary: £27,485 to £30,162 a year per annum

Contract: Permanent

Working pattern: Part-time, Flexible working

Reference number: 344-1310WCY

Job locations: Kent & Canterbury Hospital, Ethelbert Road, Canterbury, CT1 3NG

Job Description

Job responsibilities

Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'.

Person Specification

Qualifications

Essential

• GCSE A-C (or equivalent) in English and Maths or equivalent professional experience
• ECDL or equivalent
• RSA or equivalent

Skills and Experience

• Previous experience working within a busy administrative environment
• Excellent communication skills both verbal and written
• Demonstrable IT skills in particular - Word, Excel, PowerPoint
• Advanced secretarial skills including the ability to type accurately and take minutes of meetings as required, diary management
• Managing complex workload with competing demands
• Good interpersonal skills with the ability to remain calm under pressure

Desirable

• NHS experience

Personal/professional attributes

• Excellent communication skills both verbal and written
• Able to use own initiative
• Well organised and able to prioritise own workload and that of others

Governance

• Experience of a range of secretarial / administrative work procedures and practices with an advanced level of theoretical knowledge
• NHS policy and impact on services

Other requirements

• To be aware of and adhere to the Trust's Vision, Mission and Values

Desirable

• Ability to travel in a timely manner between Trust sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: East Kent Hospitals University NHS Foundation Trust

Address: Kent & Canterbury Hospital, Ethelbert Road, Canterbury, CT1 3NG

Employer's website: https://www.ekhuft.nhs.uk/patients-and-visitors/