Personal Assistant / Executive Assistant (Immediate Start)

Honeycomb Jobs Limited; Belfast; On-site; GBP 25,000 - 30,000; Full time

Job summary

A public sector recruitment agency in Belfast is seeking a Personal Assistant/Executive Assistant for a short-term contract. The role focuses on diary management, handling correspondence, and providing general administrative support to the senior leadership team. Ideal candidates will have at least one year of relevant experience and strong organizational skills. The position features a supportive environment with opportunities for professional development.

Qualifications

• Minimum of 5 GCSEs at grade C or above, including English Language.
• At least one year of experience in personal/executive assistant duties supporting senior management.
• Knowledge and practical experience of word processing, spreadsheets, and databases.

Responsibilities

• Manage diaries and arrange meetings.
• Handle telephone calls, emails, and correspondence promptly.
• Provide administrative support and help in drafting responses.
• Take minutes at various meetings.
• Support events and setups as required.

Skills

Good communication skills

Interpersonal skills

Organizational skills

Initiative and drive

Confidentiality

Education

Minimum of 5 GCSEs at grade C or above including English Language

Tools

Word processing

Spreadsheets

Databases

Job description

Overview

Honeycomb Jobs is delighted to be working with our public sector client, to recruit a Personal Assistant / Executive Assistant for a short term temporary contract in Belfast.

The Client - Our quasi-public sector client is an organisation who examine public sector departments and their agencies for financial audits with the results being reported to the legislature.

The Role

Primarily diary/calendar management and email inbox monitoring and management to include dealing appropriately and promptly with correspondence and follow up for the 8 members of the senior leadership team.

Duties

• Managing diaries and arranging meetings.
• Dealing with telephone calls, emails and correspondence promptly including appropriate follow up and redirection.
• Providing administrative support to the 8 directors as may be required including drafting response to correspondence and data collation.
• Taking minutes at various meetings.
• Supporting events and meetings with setup arrangement and hospitality as required.
• Full word processing, spreadsheet and database service.
• Providing hospitality as appropriate.
• Maintaining and updating knowledge by identification of own training and development needs, updating skills and attending relevant training courses as agreed with manager.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• A minimum of 5 GCSEs at grade C or above to include English Language.
• At least one year's experience of personal assistant/executive assistant duties supporting senior management, gained within the last 5 years.
• Knowledge and practical experience of word processing, spreadsheets and databases.

In addition to satisfying the above essential criteria applicants will also be expected to display the following qualities and skills and provide evidence of these at interview.

• Good communication and interpersonal skills.
• A high level of initiative, drive and motivation.
• A high level of confidentiality and discretion.
• Reliability under pressure and willingness to accept responsibility.
• Ability to work on own and as part of a team in a busy office.
• Well developed organisational skills.

Please Note - This position is subject to a Standard Access Ni check. A criminal record will not necessarily be a bar to obtaining the position. This will be considered in line with Access NI code of practice & Honeycomb Job's Access NI policies.

To speak in absolute confidence about this opportunity, please send an up-to-date CV via the link provided, or contact David McClure, at Honeycomb Jobs.

All conversations will be treated in the strictest of confidence.

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit to view a wide selection of our current jobs.

** Please note, we are receiving an exceptionally high number of applications and present and will be unable to shortlist candidates who are not meeting the specific requirements for this role. Due to the high volume of applications, we may be unable to provide individual feedback. We thank you in advance for your understanding. **

Skills

Skills:

• Personal assistant
• secretary
• administrator
• executive officer
• executive assistant
• senior administrator
• public sector