Personal Assistant

Pertemps Newcastle; Sunderland; On-site; GBP 28,000 - 34,000; Full time

Job summary

Pertemps Newcastle is seeking a professional Personal Assistant to provide high-level executive support to a directorate in Sunderland. The role is 15 months, office-based, with a 37-hour week pattern from Monday to Friday.

You will help drive governance, coordinate communications and ensure deadlines are met. Key responsibilities include managing diaries, preparing meetings and minutes, handling confidential information with discretion and supporting budgeting and reporting cycles for strategic

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant at director level.
• Excellent planning and organisational skills with ability to prioritise.
• Handling sensitive information with discretion and confidentiality.

Responsibilities

• Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
• Organise internal and external meetings and briefings, preparing agendas and materials.
• Attend meetings, take notes, produce minutes and track actions to completion.
• Manage correspondence, prioritising emails and drafting responses.
• Maintain confidentiality and governance compliance across the directorate.
• Coordinate budget submissions, reviews and formal reports deadlines.
• Prepare and distribute PowerPoint presentations, briefing packs and event materials.
• Support team processes including procurement, invoicing and expenses.

Skills

Executive support

Diary management

Stakeholder management

Meeting coordination

Education

Degree in business/management

IAM Level 3 Award

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

15 month Contract

Monday - Friday 37 hours a week

Sunderland -Fully office based

We're looking for a professional and confident Personal Assistant to provide high level executive support and contribute to the smooth operation of a fast paced, strategically important directorate.

You’ll be central to keeping the directorate running efficiently: anticipating needs, managing complex priorities, coordinating communications, and ensuring deadlines and governance requirements are met. Your role will be instrumental in helping the team deliver our long-term strategic goals.

Key Responsibilities

• Executive Support & Coordination
• Manage complex diaries, scheduling and prioritising meetings, travel and key commitments.
• Organise internal and external meetings and briefings, preparing agendas, materials and anticipating Executive needs.
• Attend meetings as required, take accurate notes, produce high quality minutes and track actions through to completion.
• Manage incoming and outgoing correspondence, prioritising emails, drafting responses and ensuring timely turnaround.
• Maintain confidentiality at all times and ensure full compliance with internal policies and governance processes.
• Ensure key reporting cycles - including budget submissions, reviews and formal reports - are met by coordinating inputs from across the directorate.
• Produce and distribute communication materials such as PowerPoint presentations, speaker notes, briefing packs and event support materials.
• Support team processes including salary administration, procurement, ordering, logistics and invoicing.
• Process monthly expenses and credit card expenditure.
• Build strong working relationships with internal and external stakeholders to support effective directorate delivery.

Essential experience

• Proven experience as an Executive Assistant, Personal Assistant or similar role supporting at Director level.
• Excellent planning and organisational skills, with the ability to manage competing priorities effectively.
• Experience in handling sensitive information with discretion and confidentiality, while operating with reliability and professionalism
• Strong proficiency in Outlook, Word, PowerPoint, Excel and SharePoint.
• Confident in managing complex diaries and high volume correspondence.
• Ability to build and maintain effective relationships with senior stakeholders.

Desirable

• Degree-level education in business, management or a related field, or one of the following qualifications:
• Institute of Administrative Management (IAM) - Level 3 Award in Professional PA and Administration Skills
• Experience working in external affairs, policy, regulation or a similar environment.