Personal Assistant

UK Management College Ltd; Greater Manchester; On-site; GBP 27,000 - 33,000; Full time

Job summary

UK Management College (UKMC) is seeking a highly organised Personal Assistant to provide high-level administrative support to senior leadership. Based in Manchester/Salford, you will manage complex diaries, coordinate meetings and travel, and prepare professional documentation, ensuring accurate records and discreet handling of sensitive information.

You will support across The Unibridge Group, liaising with stakeholders and coordinating priorities to ensure smooth operation of executive

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting senior executives or leadership teams.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience organising meetings, taking minutes and managing action trackers.
• High levels of professionalism, discretion and confidentiality.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage competing priorities.

Responsibilities

• Executive Support: Manage executive calendars, appointments and meeting schedules; prepare schedules, briefing notes and supporting information; monitor correspondence and respond to routine enquiries; provide day-to-day administrative support and document preparation.
• Meetings and Coordination: Organise internal and external meetings; prepare agendas and supporting papers; take meeting minutes and maintain action logs; follow up on actions and deadlines; support board and committee meetings.
• Travel and Event Management: Arrange domestic and international travel; coordinate accommodation, transport and itineraries; organise logistics for events; maintain travel documentation and expense records.
• Stakeholder Liaison: Act as professional contact for internal and external stakeholders; coordinate information requests; support project administration and progress tracking.
• Document and Records Management: Prepare and proofread reports, letters, presentations and spreadsheets; maintain electronic filing and confidential records; ensure data protection compliance; handle sensitive information.

Skills

Organisation

Time management

Written communication

Verbal communication

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Meeting coordination

Minute taking

Action trackers

Discretion

Confidentiality

Attention to detail

Independent working

Priorities management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Personal Assistant

Location: Manchester / Salford

Salary: 30,000 per annum

Contract Type: Full-Time

Reporting to: Executive Assistant to Group CEO and Group Administrator

About UK Management College (UKMC)

UK Management College (UKMC) is seeking a highly organised, proactive and professional Personal Assistant to provide comprehensive administrative and operational support to senior executive leadership. Based at UKMC, this role will also support activities across The Unibridge Group, working closely with senior stakeholders and ensuring the smooth coordination of executive priorities and business operations.

The Role

As Personal Assistant, you will provide high-level administrative support, manage complex diaries and schedules, coordinate meetings and travel arrangements, prepare professional documentation, and maintain accurate records. The role requires exceptional organisational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage executive calendars, appointments and meeting schedules.
• Coordinate meeting requests and issue invitations.
• Prepare schedules, briefing notes and supporting information.
• Monitor correspondence and respond to routine enquiries where authorised.
• Provide day-to-day administrative support and document preparation.

Meetings and Coordination

• Organise internal and external meetings.
• Prepare agendas, meeting packs and supporting papers.
• Take meeting minutes and maintain action logs.
• Follow up on outstanding actions and deadlines.
• Support board, committee and Group-wide meetings as required.

Travel and Event Management

• Arrange domestic and international travel.
• Coordinate accommodation, transport and itineraries.
• Organise logistics for events and business engagements.
• Maintain travel documentation and expense records.

Stakeholder Liaison

• Act as a professional point of contact for internal and external stakeholders.
• Coordinate information requests across departments.
• Support project administration and progress tracking.
• Assist with Group-wide administrative activities.

Document and Records Management

• Prepare and proofread reports, letters, presentations and spreadsheets.
• Maintain electronic filing systems and confidential records.
• Ensure compliance with data protection and company policies.
• Handle sensitive information with professionalism and discretion.

What We're Looking For

Essential Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
• Experience supporting senior executives or leadership teams.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience organising meetings, taking minutes and managing action trackers.
• High levels of professionalism, discretion and confidentiality.
• Excellent attention to detail and accuracy.
• Ability to work independently and manage competing priorities.

Key Competencies

• Organisation and Planning
• Communication and Relationship Building
• Adaptability and Flexibility
• Initiative and Proactivity
• Professionalism and Discretion
• Reliability and Attention to Detail

What We Offer

• Competitive salary of 30,000 per annum.
• Opportunity to work closely with senior leadership.
• Varied and engaging role across multiple business functions.
• Professional and supportive working environment.
• Opportunities for development and growth within UKMC and The Unibridge Group.

UK Management College is committed to equality of opportunity and welcomes applications from all suitably qualified candidates.