Personal Assistant

2i Recruit Ltd; England; On-site; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary package.

Company pension scheme.

Private healthcare and wider benefits

Professional development opportunities

Job summary

2i Recruit Ltd is seeking an experienced Executive Personal Assistant for a prestigious organisation. The role is office-based and focuses on high-level support to senior stakeholders, diary and calendar management, travel arrangements, and handling confidential documentation.

You will work closely with stakeholders, coordinate meetings, and assist with broader administrative activities, contributing to smooth day-to-day operations in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting senior stakeholders.
• Exceptional organisational skills with the ability to manage multiple priorities and changing deadlines.
• Experience managing complex diaries, travel arrangements and executive schedules.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Ability to work calmly under pressure whilst maintaining high standards of accuracy and professionalism.
• Experience handling sensitive and confidential information with discretion.
• Strong IT skills, including Microsoft Office applications and document management systems.
• Experience coordinating meetings, events and stakeholder communications.
• Proactive, adaptable and solutions-focused approach.
• High attention to detail and strong problem-solving abilities.
• Comfortable working in a fully office-based role and being a visible, approachable and proactive presence within the organisation.

Responsibilities

• Providing comprehensive senior executive and administrative support.
• Managing a complex diary, coordinating appointments, meetings, events and commitments.
• Organising domestic and international travel, itineraries and accommodation arrangements.
• Managing correspondence, emails, reports, presentations and confidential documentation.
• Acting as a key point of contact for clients, stakeholders, suppliers and visitors both face-to-face and over the telephone.
• Coordinating meetings, preparing agendas, briefing papers, presentations and supporting documentation.
• Organising events, hospitality arrangements and executive engagements.
• Handling highly confidential and sensitive information with discretion and professionalism.
• Monitoring deadlines, tracking actions and ensuring follow-up activities are completed.
• Assisting with budget administration, expenses, invoices and related documentation.
• Supporting wider business operations, projects and administrative activities as required.
• Maintaining accurate records, filing systems and document management processes.

Skills

Diary management

Executive support

Stakeholder management

Calm under pressure

Discretion with confidential info

Microsoft Office

Travel coordination

Communication skills

Interpersonal skills

Tools

Microsoft Office

Job description

Our client is a prestigious and well-established organisation seeking an experienced Executive Personal Assistant to provide high-level support within a busy and fast-paced environment. This is a highly trusted role requiring exceptional organisational skills, discretion and the ability to manage competing priorities whilst building strong relationships with a wide range of internal and external stakeholders.

As this is a fully office-based position, the successful candidate will enjoy being present on-site, working closely with key stakeholders and playing a central role in the day-to-day operation of the business.

Company Benefits:

• Competitive salary package.
• Company pension scheme.
• Private healthcare and wider benefits package.
• Professional development opportunities.

Key Responsibilities:

• Providing comprehensive senior executive and administrative support.
• Managing a complex diary, coordinating appointments, meetings, events and commitments.
• Organising domestic and international travel, itineraries and accommodation arrangements.
• Managing correspondence, emails, reports, presentations and confidential documentation.
• Acting as a key point of contact for clients, stakeholders, suppliers and visitors both face-to-face and over the telephone.
• Coordinating meetings, preparing agendas, briefing papers, presentations and supporting documentation.
• Organising events, hospitality arrangements and executive engagements.
• Handling highly confidential and sensitive information with discretion and professionalism.
• Monitoring deadlines, tracking actions and ensuring follow-up activities are completed.
• Assisting with budget administration, expenses, invoices and related documentation.
• Supporting wider business operations, projects and administrative activities as required.
• Maintaining accurate records, filing systems and document management processes.

Experience and Skills Requirements

• Proven experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting senior stakeholders.
• Exceptional organisational skills with the ability to manage multiple priorities and changing deadlines.
• Experience managing complex diaries, travel arrangements and executive schedules.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to build relationships at all levels.
• Ability to work calmly under pressure whilst maintaining high standards of accuracy and professionalism.
• Experience handling sensitive and confidential information with discretion.
• Strong IT skills, including Microsoft Office applications and document management systems.
• Experience coordinating meetings, events and stakeholder communications.
• Proactive, adaptable and solutions-focused approach.
• High attention to detail and strong problem-solving abilities.
• Comfortable working in a fully office-based role and being a visible, approachable and proactive presence within the organisation.