Personal Assistant

proAV Limited; Egham; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an exceptional Personal Assistant to join their dynamic Egham team. This exciting role involves providing comprehensive support to two Directors, enhancing operations, and driving service improvements. You will manage correspondence, organize meetings, and assist with travel arrangements, ensuring that all client needs are met promptly. The ideal candidate will possess strong organizational skills and proficiency in Microsoft Office tools, particularly PowerPoint and Excel. Join a company that values diversity and promotes work-life balance while offering opportunities for professional development.

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Provide full secretarial support to the Directors and management team.
• Manage correspondence, emails, and minutes of meetings.
• Organize diaries, appointments, meetings, and events.

Skills

Secretarial Support

Communication Skills

PowerPoint Proficiency

Excel Management

Organizational Skills

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office Suite

SharePoint

Outlook

Job description

About The Role

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships worldwide.

Our immediate requirement is for an experienced Personal Assistant to join our Egham team, representing proAV and managing the needs of two Directors.

This is an exciting opportunity for an exceptional Personal Assistant to enhance our established operations and drive service improvements. Compensation will reflect experience and seniority.

Key Responsibilities

1. Provide full secretarial support to the Directors and management team as required.
2. Manage correspondence, emails, and minutes of meetings, including audio dictation.
3. Ensure client requirements are addressed or escalated promptly.
4. Adhere to company policies and processes in all environments.
5. Create and format PowerPoint presentations, update Excel spreadsheets, and manage Outlook emails and SharePoint.
6. Liaise with colleagues, clients, and suppliers.
7. Handle personal tasks assigned by the directors.
8. Assist with travel arrangements, including cost analysis.
9. Support quotation and valuation processes.
10. Organize diaries, appointments, meetings, and events.
11. Manage expenses and facilities, including liaising with suppliers and booking maintenance.
12. Perform general admin duties such as filing and maintaining project files.
13. Screen calls and handle inquiries appropriately.

Hours of Work

40 hours per week, Monday to Friday, 8:30 am to 5:30 pm, including a one-hour unpaid break.

About You & About Us

proAV designs, integrates, and supports advanced AV and UC solutions globally, with 24/7 support. We serve clients in over 80 countries and have completed 700+ projects outside the UK, ensuring seamless communication and collaboration.

Our Customer Services Centre and VNOC monitor and protect our clients' AV systems around the clock.

Equality, Diversity & Inclusion

proAV is committed to an inclusive culture, supporting diversity and equal opportunity. We do not tolerate discrimination and base employment decisions on qualifications and experience. We offer various development and support programs, including apprenticeships and mentorships, and promote work-life balance through family-friendly policies.

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