Personal Assistant

TN United Kingdom; Egham; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading global audio-visual integrator as a Personal Assistant in Egham. This exciting role involves supporting two Directors, managing correspondence, and coordinating travel arrangements. You'll be part of a dynamic team, enhancing services while ensuring smooth operations. The position offers a chance to showcase your organizational and communication skills in a fast-paced environment. If you're looking for a rewarding opportunity to contribute to an established operation, this role is perfect for you. Embrace the chance to make a significant impact and grow within a supportive team.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide comprehensive secretarial support to the Directors.
• Manage correspondence, travel arrangements, and event management.
• Organize and maintain diaries, schedule appointments, and facilitate meetings.

Skills

Microsoft Office Suite

Communication Skills

Organizational Skills

Time Management

Client Liaison

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Dynamics

Microsoft PowerPoint

Microsoft Excel

Microsoft Outlook

Microsoft SharePoint

Job description

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proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced Personal Assistant to be a key part of our Egham team, representing proAV, taking full responsibility for supporting two Directors within the business.

This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to enhance the service at every opportunity.

Experience and seniority of the position will be reflected in the remuneration and benefits package.

Key Responsibilities

• Provide comprehensive secretarial support to the Directors and other management team members as required.
• Draft and manage correspondence and emails.
• Handle client requirements promptly and escalate issues when necessary to meet goals.
• Adhere to company policies and processes in both client and internal environments.
• Take and transcribe minutes of meetings and handle audio dictation.
• Use Microsoft Dynamics, Office Suite (PowerPoint, Excel, Outlook, SharePoint) for creating presentations, updating spreadsheets, managing emails, and document management.
• Liaise with colleagues, clients, and suppliers effectively.
• Manage personal tasks as assigned by the Directors.
• Coordinate travel arrangements, assist with travel cost analysis.
• Support creation and revision of quotations and valuations.
• Organise and maintain diaries, schedule appointments, prioritize workload, coordinate reservations, manage event RSVPs, and facilitate meetings.
• Assist with company event management and employee engagement activities.
• Manage facilities, liaising with suppliers, scheduling maintenance, and responding to facilities mailbox inquiries.
• Perform general administrative duties such as filing, maintaining project files, and organizing the workspace.
• Screen calls, inquiries, and requests, handling them appropriately.