Personal Assistant

Proav; Egham; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as a Personal Assistant in Egham, where your organizational skills will shine. This role involves providing vital support to directors, managing schedules, and ensuring seamless communication within the team. You'll be at the heart of a dynamic environment, driving efficiency and enhancing service delivery. With opportunities for personal and professional development, this position is perfect for someone eager to make a significant impact in a growing organization. If you're ready to take on a challenging yet rewarding role, we want to hear from you!

Benefits

Professional Development Opportunities

Family Friendly Policies

Mentorship Programs

Apprenticeship Schemes

Qualifications

• Experience in providing secretarial support to senior management.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong organizational skills for managing multiple tasks.

Responsibilities

• Provide comprehensive secretarial support to Directors and management.
• Manage emails, correspondence, and organize meetings effectively.
• Assist in event management and coordinate travel arrangements.

Skills

Secretarial Support

Microsoft Office Suite

Communication Skills

Time Management

Event Management

Education

High School Diploma

Relevant Professional Qualifications

Tools

Microsoft Dynamics

SharePoint

PowerPoint

Excel

Outlook

Job description

proAV are a leading global audio visual integrator, providing AV and event services across multiple client partnerships globally.

Our immediate requirement is for an experienced Personal Assistant to be a key part of our Egham team, representing proAV, taking full responsibility for looking after the needs of two Directors within the business.

This is an exciting opportunity for an exceptional, experienced Personal Assistant to join an established operation with scope to drive and enhance the service at every opportunity.

Experience and seniority of the position will be reflected by the remuneration and benefits package.

Key Responsibilities

• Provide full secretarial support to the Directors, as well as other members of the management team where required.
• Typing of correspondence & managing emails.
• Ensure that all client requirements are dealt with or escalated in a timely fashion to meet established goals and objectives.
• Understanding of company policy & processes and adherence in both client and internal environments.
• Taking and typing minutes of meeting, audio dictation.
• Microsoft Dynamics; Office: creation and formatting PowerPoint presentations; creating, updating Excel spreadsheets; Outlook – management of emails; Sharepoint
• Liaison with colleagues, clients & suppliers
• Any personal tasks as assigned by the directors.
• Booking, aiding and evaluating travel requirements; cost analysis of travel to be considered
• Assisting with the creation and amendments of quotations & valuations.
• Organising and maintaining diaries, making appointments, organise and prioritise daily workload, coordinate reservations, send RSVPs to events, and schedule/assist with meetings as necessary.
• Assisting with event management and organisation of company events and employee engagement activities.
• Assist with facilities management including liaising with suppliers, booking maintenance visits & manage & respond to the facilities mailbox enquiries.
• General admin duties – filing, maintaining of project files, systematic organisation of working environment.
• Screening telephone call, enquiries & requests and handling them when appropriate.

Hours of work

40 hours per week, 9 hours a day, 8.30am-5.30pm, including an hour unpaid break, Monday-Friday.

About Us

proAV designs, integrates and supports blended technology solutions with AV, UC and beyond including end-to-end services and 24/7/365 support to enhance global collaboration and empower your world of communication.

From reviewing technology to integration to post-deployment support, you’re in safe hands when you trust your AV and UC to proAV.

We are recognised as one of the AV industry’s most powerful international delivery and support operations trusted by a varied client base in more than 80 countries across 6 continents. To date, we have completed 700+ projects outside of the UK that meets the demands and challenges of a globalised marketplace, keeping the lines of communication and collaboration open.

From our state-of-the-art Customer Services Centre and Video Network Operations Centre (VNOC) our dedicated teams manage, monitor and protect our global clients’ business-critical AV systems architecture, products and technologies 24/7/365.

Equality, Diversity & Inclusion

proAV is an equal opportunity employer that is committed to supporting and promoting an inclusive culture for all employees and job applicants. We want everyone to feel comfortable being themselves and create a culture where we understand and respect each other’s differences. proAV does not tolerate discrimination based on age, disability, gender identity, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. We make employment decision based on the needs of our business and the qualifications and/or experience of the individual. proAV offers personal and professional development opportunities, not just through traditional qualifications, but also through Apprenticeship schemes, internal training and mentorship programmes. We support employees and job applicants with their work-life balance through our family friendly policies and practices. We encourage all to apply.