People-Centric Part-Time Administration Manager

Laing O'Rourke; Birmingham; On-site; GBP 17,000 - 25,000; Part time

Job summary

Laing O'Rourke is seeking a confident, highly organised Administration Manager for a part-time 30-hour-week role in Birmingham. You will be at the heart of the project, building relationships, supporting colleagues at all levels, and ensuring smooth day-to-day office operations.

The role involves coordinating admin activities, onboarding new starters, managing documents, and supporting continuous improvement across the project team.

Qualifications

• Experience in Administration Manager, Office Manager, or similar role.
• Excellent organisational skills with multiple priorities.
• Strong communication and stakeholder management across levels.
• Proactive, independent, and ownership-oriented approach.
• Strong record-keeping and document management discipline.

Responsibilities

• Act as the first point of contact for colleague queries, including mobility-related enquiries.
• Build and maintain relationships with stakeholders at all levels, both internally and externally.
• Provide comprehensive administration support across project functions.
• Coordinate the ordering and distribution of ID passes, PPE, stationery, and other office resources.
• Maintain accurate documentation, records, filing systems, and project information.
• Arrange training courses and events, maintaining training records, cards, and competency matrices.
• Support onboarding activities and help new starters settle into the team.
• Coordinate social events, engagement activities, and office initiatives that contribute to a positive team culture.
• Prepare presentations, reports, correspondence, and business documentation as required.
• Organise meetings, manage diaries where required, take minutes, and distribute key actions.
• Support effective communication across the project and wider business.
• Identify opportunities to improve administrative processes and support continuous improvement initiatives.
• Help create and maintain a positive, professional, and upbeat office environment.

Skills

Organisational skills

Communication

Stakeholder management

Independent working

Attention to detail

Tools

Word

Excel

Outlook

PowerPoint

Power BI

SharePoint

PageTiger

Asite

Aconex

Job description

Laing O'Rourke is seeking a confident, highly organised Administration Manager for a part-time 30-hour-week role in Birmingham. You will be at the heart of the project, building relationships, supporting colleagues at all levels, and ensuring smooth day-to-day office operations.

The role involves coordinating admin activities, onboarding new starters, managing documents, and supporting continuous improvement across the project team.