Administration Manager

Laing O'Rourke; Birmingham; On-site; GBP 17,000 - 25,000; Part time

Job summary

Laing O'Rourke is seeking a confident, highly organised Administration Manager for a part-time 30-hour-week role in Birmingham. You will be at the heart of the project, building relationships, supporting colleagues at all levels, and ensuring smooth day-to-day office operations.

The role involves coordinating admin activities, onboarding new starters, managing documents, and supporting continuous improvement across the project team.

Qualifications

• Experience in Administration Manager, Office Manager, or similar role.
• Excellent organisational skills with multiple priorities.
• Strong communication and stakeholder management across levels.
• Proactive, independent, and ownership-oriented approach.
• Strong record-keeping and document management discipline.

Responsibilities

• Act as the first point of contact for colleague queries, including mobility-related enquiries.
• Build and maintain relationships with stakeholders at all levels, both internally and externally.
• Provide comprehensive administration support across project functions.
• Coordinate the ordering and distribution of ID passes, PPE, stationery, and other office resources.
• Maintain accurate documentation, records, filing systems, and project information.
• Arrange training courses and events, maintaining training records, cards, and competency matrices.
• Support onboarding activities and help new starters settle into the team.
• Coordinate social events, engagement activities, and office initiatives that contribute to a positive team culture.
• Prepare presentations, reports, correspondence, and business documentation as required.
• Organise meetings, manage diaries where required, take minutes, and distribute key actions.
• Support effective communication across the project and wider business.
• Identify opportunities to improve administrative processes and support continuous improvement initiatives.
• Help create and maintain a positive, professional, and upbeat office environment.

Skills

Organisational skills

Communication

Stakeholder management

Independent working

Attention to detail

Tools

Word

Excel

Outlook

PowerPoint

Power BI

SharePoint

PageTiger

Asite

Aconex

Job description

This is a part-time role working 30 hours per week across five days, Monday to Friday.

Thisrole does not provide visa sponsorship

About the Role

We're looking for aconfident, highly organised, and people-focused Administration Manager to join our team. This is a varied and fast-paced role where you'll be at the heart of the project, creating relationships, supporting colleagues at all levels, and ensuring the smooth day-to-day operation of the office.

You'll be a key point of contact for both internal and external stakeholders, taking ownership of a wide range of administrative activities and helping to create a positive, collaborative, and welcoming working environment. This is an excellent opportunity for someone who enjoys working with people, improving processes, and making a real impact across a busy project team.

Key Responsibilities

• Act as the first point of contact for colleague queries, including mobility-related enquiries.
• Build and maintain strong relationships with stakeholders at all levels, both internally and externally.
• Provide comprehensive administration support across project functions.
• Coordinate the ordering and distribution of ID passes, PPE, stationery, and other office resources.
• Maintain accurate documentation, records, filing systems, and project information.
• Arrange training courses and events, maintaining training records, cards, and competency matrices.
• Support onboarding activities and help new starters settle into the team.
• Coordinate social events, engagement activities, and office initiatives that contribute to a positive team culture.
• Prepare presentations, reports, correspondence, and business documentation as required.
• Organise meetings, manage diaries where required, take minutes, and distribute key actions.
• Support effective communication across the project and wider business.
• Identify opportunities to improve administrative processes and support continuous improvement initiatives.
• Help create and maintain a positive, professional, and upbeat office environment.

What We're Looking For

• Previous experience in an Administration Manager, Office Manager, Senior Administrator, or similar role.
• Fantastic organisational skillswith the ability to manage multiple priorities and competing deadlines.
• Excellent communication and stakeholder management skills, with confidence engaging with people at all levels.
• A proactive and solutions-focused approach with the ability to work independently and take ownership.
• High attention to detail and a commitment to maintaining accurate records and documentation.
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Experience using digital platforms and document management systems; knowledge of Power BI, PageTiger, Asite, Aconex, SharePoint, or similar systems would be advantageous.
• Previous experience within a construction, engineering, infrastructure, or project environment is desirable but not essential.

Don't match all thecriteria? We are open and always happy to hear from people with transferable skill sets and a commitment to learning.

About us:

We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.

Certainty, reliability, quality – this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.

As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.