Patent Formalities Administrator

SPRUSON & FERGUSON (ASIA) PTE. LTD.; High Street; On-site; GBP 25,000 - 38,000; Full time

Job summary

Spruson & Ferguson is seeking a detail-oriented Patent Formalities Administrator to join our team in the UK. You will manage the preparation and submission of official patent documents, ensuring compliance with formalities and deadlines while supporting clear communication with clients and patent offices.

Key duties include preparing documents for patent offices, tracking deadlines, drafting client correspondence and invoices, and handling general administrative tasks.

Qualifications

• 3-5 years of experience in an administrative role; training provided for new entrants
• Strong organizational skills and ability to manage deadlines
• Excellent written and spoken English communication

Responsibilities

• Preparing official documents for submission to patent offices (e.g. applications, searches, examination requests)
• Monitoring and tracking crucial deadlines
• Preparing client correspondence and invoices
• General administrative duties

Skills

Time management

Organization

Multitasking

Attention to detail

English fluency

Job description

We are seeking a detail-oriented and proactive Patent Formalities Administrator to join our dynamic team. In this critical role, you will manage the preparation and submission of official patent documents, ensure compliance with formalities, and support seamless communication with clients and patent offices. This position requires strong organizational skills, the ability to handle deadlines well, and excellent communication capabilities.

The main focus of the role is as follows:

• Preparing official documents for submission to patent offices (e.g. patent application/search and examination requests/formalities compliance)
• Monitoring and tracking of crucial deadlines
• Preparing client correspondence and invoices
• General administrative duties

Key Requirements:

• Preferably 3-5 years of experience in an administrative role. Prior experience in the legal industry will be an advantage. Fresh graduates and candidates with no prior experience are also welcome to apply, as training will be provided.
• Good time management and good organizational skills
• Ability to multi-task and deal with high volumes of work
• Strong attention to detail
• Ability to communicate fluently in English (both written & spoken)

About Spruson & Ferguson:

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialization, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About Our Benefits:

• Global environment with exposure to international colleagues and culture.
• Comprehensive mentorship, training, and career development opportunities
• A supportive, flexible, and inclusive work environment.
• Competitive annual remuneration and benefits package.

Kindly note that only shortlisted candidates will be notified.