Patent Secretary

Confidential; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

35 hour week

25 days holiday

Life insurance

Company pension

Flexible benefits

Job summary

Confidential, a leading IP firm, seeks a Patent Secretary to support its growing London biotech team. The role offers a varied workload, a collaborative environment and the chance to develop knowledge across patent work with a strong benefits package and a 35 hour week.

The successful candidate will provide day-to-day secretarial and administrative support to the patent team, work closely with attorneys, handle drafting and filings, billing, and document prep.

Qualifications

• Previous experience within a patent, legal or professional services environment.
• Strong knowledge of Microsoft Office, particularly Word, Excel and Outlook.
• Excellent attention to detail and a high level of accuracy.
• Strong organisational skills and the ability to manage competing priorities.
• A proactive, practical and willing approach to learning.
• Ability to work effectively both independently and as part of a team.
• Strong communication skills and the ability to build relationships with colleagues at all levels.
• Comfortable working under pressure and remaining calm in demanding situations.
• Flexible approach to responsibilities and working requirements.
• Qualification would be advantageous.

Responsibilities

• Drafting and formatting letters and emails.
• Making amendments to patent specifications using Track Changes.
• Preparing forms and documentation for new patent applications.
• Preparing legal documents, including extension of time requests.
• Supporting online patent filings.
• Using patent databases and Patent Office websites to locate and download specifications and correspondence.
• Preparing internal memos, forms and other documentation.
• Handling internal queries and telephone calls.
• Assisting with billing and entering time and disbursements.
• Preparing documents for hearings.
• Producing reports from the firm's CRM system.
• Attending team meetings and providing occasional minute taking support.
• Providing audio and copy typing support when required.
• Taking on additional responsibilities as required.

Skills

Attention to detail

Organisational skills

Communication skills

Teamwork

Proactive learner

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Patent Secretary - London

A leading IP firm is looking to appoint a Patent Secretary to support its growing London based biotech team. The firm offers a collaborative working environment, a varied workload and the opportunity to develop your knowledge across a broad range of patent work. With a strong benefits package and a 35 hour working week, this is an excellent opportunity for someone looking to build a long term career within IP.

The successful candidate will provide day to day secretarial and administrative support to the patent team, working closely with attorneys and other colleagues. The role offers variety across patent applications, formalities, billing, document preparation and general team support, with training provided on specialist systems where required.

Responsibilities

• Drafting and formatting letters and emails
• Making amendments to patent specifications using Track Changes
• Preparing forms and documentation for new patent applications
• Preparing legal documents, including extension of time requests
• Supporting online patent filings
• Using patent databases and Patent Office websites to locate and download specifications and correspondence
• Preparing internal memos, forms and other documentation
• Handling internal queries and telephone calls
• Assisting with billing and entering time and disbursements
• Preparing documents for hearings
• Producing reports from the firm's CRM system
• Attending team meetings and providing occasional minute taking support
• Providing audio and copy typing support when required
• Taking on additional responsibilities as required

Requirements

• Previous experience within a patent, legal or professional services environment
• Strong knowledge of Microsoft Office, particularly Word, Excel and Outlook
• Excellent attention to detail and a high level of accuracy
• Strong organisational skills and the ability to manage competing priorities
• A proactive, practical and willing approach to learning
• Ability to work effectively both independently and as part of a team
• Strong communication skills and the ability to build relationships with colleagues at all levels
• Comfortable working under pressure and remaining calm in demanding situations
• Flexible approach to responsibilities and working requirements
• qualification would be advantageous

Benefits

• Competitive salary
• 35 hour working week
• 25 days holiday plus bank holidays
• Life insurance from commencement
• Company pension scheme
• Flexible benefits package