Administrative Executive

SPRUSON & FERGUSON (ASIA) PTE. LTD.; High Street; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Global exposure to international IP

Mentorship and training

Flexible work environment

Job summary

Spruson & Ferguson is seeking an Administrator to join our team. The role focuses on pre-examination checks, filing examination requests, and client communication across IP matters.

You will manage invoicing, payments, and publication details, while updating the Practice Management System and monitoring deadlines. Ideal candidates have 2–5 years of relevant admin experience; IP firm exposure is a plus but not required as training is provided.

Qualifications

• Prefer 2–5 years of relevant administrative experience; training will be provided for those with less experience.
• Experience in an IP firm dealing with patents and trademarks is advantageous but not essential.
• Good time management and strong organizational skills are expected.
• Strong attention to detail and the ability to be flexible are important.

Responsibilities

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bills.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update systems once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor deadlines in the Practice Management System daily.
• Perform other administrative duties as assigned.

Skills

Time management

Organizational skills

Attention to detail

Flexibility

IP knowledge

Tools

Practice Management System

Job description

We are currently looking for an Administrator to join the Spruson & Ferguson team with the main focus of the role covering the following:

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bill.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update system once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor and check deadlines in Practice Management System on a daily basis.
• Perform other administrative duties as assigned.

Qualifications, Skills and Experience

• Preferably 2-5 years of relevant administrative experience. Candidates with no prior experience are also welcome to apply, as training will be provided.
• Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Good time management and good organizational skills
• Strong attention to detail and the ability to be flexible

About Spruson & Ferguson

Spruson & Ferguson is one of the leading intellectual property (IP) service firms operating in the Asia-Pacific region. We have more than 130 years of experience providing a variety of services in the protection, commercialization, enforcement and management of IP from our offices in Bangkok, Beijing, Brisbane, Hong Kong, Jakarta, Kuala Lumpur, Manila, Melbourne, Singapore and Sydney. Our multidisciplinary team of about 500 people, includes some of the most highly regarded IP professionals in the Asia-Pacific region. The team services a diverse client base of Fortune Global 500 companies, SMEs, public sector research organisations, foreign associates and local clients.

Spruson & Ferguson is a subsidiary of IPH Limited, the first IP services group to list on the ASX.

About Our Benefits

• Competitive annual remuneration and benefits package inclusive of 13th month bonus and variable performance bonus.
• Global environment with exposure to a wide range of trademark matters across international markets.
• Comprehensive mentorship, training, and career development opportunities
• A supportive, flexible, and inclusive work environment.

Kindly note that only shortlisted candidates will be notified.