IP Administrative Assistant — Global Firm, Mentorship & Bonus

SPRUSON & FERGUSON (ASIA) PTE. LTD.; Lee-on-the-Solent; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

13th month bonus

Variable performance bonus

Global environment

Mentorship and training

Flexible and inclusive work环境

Job summary

Spruson & Ferguson is seeking an Administrative Support to join our team. The role focuses on pre-examination checks, filing of examination requests, client communication, and handling fees and deadlines. Training will be provided, and prior IP exposure is advantageous but not required.

We offer a professional, global environment with opportunities for mentorship, career development, and a supportive, flexible workplace. Shortlisted candidates will be notified.

Qualifications

• Training will be provided.
• Preferably 2–5 years of relevant administrative experience.
• Experience in an IP firm dealing with patents and trademarks would be advantageous but not essential.
• Good time management and good organizational skills
• Strong attention to detail and the ability to be flexible

Responsibilities

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bill.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update system once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor and check deadlines in Practice Management System on a daily basis.
• Perform other administrative duties as assigned.

Skills

Administrative experience

Attention to detail

Time management

Communication skills

Tools

Practice Management System

Job description

Spruson & Ferguson is seeking an Administrative Support to join our team. The role focuses on pre-examination checks, filing of examination requests, client communication, and handling fees and deadlines. Training will be provided, and prior IP exposure is advantageous but not required.

We offer a professional, global environment with opportunities for mentorship, career development, and a supportive, flexible workplace. Shortlisted candidates will be notified.