IP Administrative Specialist — Patents & Trademarks

SPRUSON & FERGUSON (ASIA) PTE. LTD.; High Street; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

13th month bonus

Performance bonus

Global exposure to international IP

Mentorship and training

Flexible work environment

Job summary

Spruson & Ferguson is seeking an Administrator to join our team. The role focuses on pre-examination checks, filing examination requests, and client communication across IP matters.

You will manage invoicing, payments, and publication details, while updating the Practice Management System and monitoring deadlines. Ideal candidates have 2–5 years of relevant admin experience; IP firm exposure is a plus but not required as training is provided.

Qualifications

• Prefer 2–5 years of relevant administrative experience; training will be provided for those with less experience.
• Experience in an IP firm dealing with patents and trademarks is advantageous but not essential.
• Good time management and strong organizational skills are expected.
• Strong attention to detail and the ability to be flexible are important.

Responsibilities

• Conduct pre-examination checks of cited documents and ISR.
• Prepare and file examination requests, voluntary amendments, and PF45A (if any).
• Report exam filings to clients and issue bills.
• Manage payment of publication fees and report publication details, including Form 3 (India) and PF11B notifications.
• Update systems once actions are completed.
• Monitor and manage the examination inbox and email communications to ensure timely handling of queries and updates.
• Monitor deadlines in the Practice Management System daily.
• Perform other administrative duties as assigned.

Skills

Time management

Organizational skills

Attention to detail

Flexibility

IP knowledge

Tools

Practice Management System

Job description

Spruson & Ferguson is seeking an Administrator to join our team. The role focuses on pre-examination checks, filing examination requests, and client communication across IP matters.

You will manage invoicing, payments, and publication details, while updating the Practice Management System and monitoring deadlines. Ideal candidates have 2–5 years of relevant admin experience; IP firm exposure is a plus but not required as training is provided.