Parts Administrator

Blusource Professional Services Ltd; Long Buckby; On-site; GBP 30,000 - 35,000; Full time

Job summary

Blusource Recruitment in the United Kingdom is seeking a Parts Procurement Administrator to join its team in Northamptonshire. This is an office-based, hands-on role responsible for coordinating parts orders, maintaining records and acting as a key link between customers, suppliers and internal teams.

The ideal candidate will have strong organisation and Excel skills, excellent attention to detail, and the ability to work independently while contributing to a close-knit team.

Qualifications

• Strong organisation and time-management skills.
• Excellent Excel knowledge and data handling.
• Excellent attention to detail and a practical hands-on approach.
• Ability to manage emails and information from multiple sources.
• Clear and professional communication; works independently within a close-knit team.
• Experience with procurement/shipping or related fields is beneficial.

Responsibilities

• Liaise with customers, suppliers and distributors regarding parts orders and shipments.
• Create and maintain sales and purchasing documents in the ERP system; ensure accuracy.
• Prepare packing lists and shipping documentation; support international shipments and customs clearance.
• Monitor outstanding orders, backorders and supply issues; resolve shortages or defects.
• Maintain product, pricing and parts data; support supplier communications.

Skills

Strong organisation

Time-management

Excel knowledge

Attention to detail

Hands-on

Email/data management

Clear communication

Independent yet collaborative

Tools

ERP systems

Job description

Parts Procurement Administrator

Northamptonshire

£30,000 to £35,000

Permanent Full Time Office Based

Blusource Recruitment is working with a growing international business seeking an organised and hands‑on Parts Procurement Administrator to join its small UK team.

This is an administrative and processing‑focused position, rather than a management role. You will help coordinate parts orders and shipments, maintain accurate records and act as a key link between customers, suppliers, distributors and internal teams.

The role has recently been brought into the UK, giving you the opportunity to help shape processes and support the development of a bespoke Dealer Management System. Previous shipping or parts experience would be useful, but the business is equally open to someone with strong organisation skills, good Excel knowledge and the aptitude to learn.

The role will involve:

• Liaising with customers, suppliers and distributors regarding parts orders and shipments
• Creating and maintaining sales and purchasing documents within the ERP system
• Preparing packing lists and other shipping documentation
• Supporting international shipments and customs clearance
• Monitoring outstanding orders, backorders and potential supply issues
• Responding to customer queries and resolving issues relating to shortages or defective parts
• Maintaining accurate product, pricing and parts information
• Supporting supplier communication and resolving supply‑related queries
• Assisting with the testing and development of a bespoke Dealer Management System
• Working closely with colleagues across sales, finance, logistics and product development
• Potentially progressing to support wider product orders

The ideal candidate will have:

• Strong organisation and time-management skills
• Good Excel knowledge and confidence working with data
• Excellent attention to detail
• A practical, hands‑on approach
• The ability to manage emails and information from several different sources
• Clear and professional communication skills
• The ability to work independently while contributing to a close‑knit team

Experience within parts, procurement, logistics, shipping, automotive or machinery would be advantageous but is not essential. Exposure to ERP systems, customs paperwork or international shipments would also be beneficial.

This is a fully office-based role, although there may be flexibility to start and finish earlier to support communication with international suppliers. It could offer an excellent learning opportunity for someone looking to build broader experience across procurement, shipping, systems and customer service.