Parts Administrator

Blusource Finance Limited; Northampton; On-site; GBP 30,000 - 35,000; Full time

Job summary

Blusource Recruitment is seeking a parts procurement administrator to join its UK team in Northamptonshire. This hands-on role focuses on processing orders, maintaining records, and acting as a link between customers, suppliers, distributors and internal teams.

You will coordinate parts orders and shipments, prepare packing lists, support ERP system usage, and help shape a bespoke Dealer Management System. Strong organisation, Excel skills, attention to detail and clear communication are

Qualifications

• Strong organisation and time-management skills.
• Excellent Excel knowledge and data handling.
• Attention to detail with accuracy.
• Clear and professional communication.
• Ability to work independently within a team.

Responsibilities

• Liaising with customers, suppliers and distributors regarding parts orders and shipments
• Creating and maintaining sales and purchasing documents within the ERP system
• Preparing packing lists and other shipping documentation
• Supporting international shipments and customs clearance
• Monitoring outstanding orders, backorders and potential supply issues
• Responding to customer queries and resolving issues relating to shortages or defective parts
• Maintaining accurate product, pricing and parts information
• Assisting with testing and development of a bespoke Dealer Management System
• Working closely with colleagues across sales, finance, logistics and product development
• Potentially progressing to support wider product orders

Skills

Organisation

Excel skills

Attention to detail

Communication skills

Independent worker

Job description

Parts Procurement Administrator

Northamptonshire £30,000 to £35,000 Permanent Full Time Office Based

Blusource Recruitment is working with a growing international business seeking an organised and hands-on Parts Procurement Administrator to join its small UK team.

This is an administrative and processing-focused position, rather than a management role. You will help coordinate parts orders and shipments, maintain accurate records and act as a key link between customers, suppliers, distributors and internal teams.

The role has recently been brought into the UK, giving you the opportunity to help shape processes and support the development of a bespoke Dealer Management System. Previous shipping or parts experience would be useful, but the business is equally open to someone with strong organisation skills, good Excel knowledge and the aptitude to learn.

The role will involve:

• Liaising with customers, suppliers and distributors regarding parts orders and shipments
• Creating and maintaining sales and purchasing documents within the ERP system
• Preparing packing lists and other shipping documentation
• Supporting international shipments and customs clearanceMonitoring outstanding orders, backorders and potential supply issues
• Responding to customer queries and resolving issues relating to shortages or defective parts
• Maintaining accurate product, pricing and parts information
• Supporting supplier communication and resolving supply-related queries
• Assisting with the testing and development of a bespoke Dealer Management System
• Working closely with colleagues across sales, finance, logistics and product development
• Potentially progressing to support wider product orders

The ideal candidate will have:

• Strong organisation and time-management skills
• Good Excel knowledge and confidence working with data
• Excellent attention to detail
• A practical, hands-on approach
• The ability to manage emails and information from several different sources
• Clear and professional communication skills
• The ability to work independently while contributing to a close-knit team

Experience within parts, procurement, logistics, shipping, automotive or machinery would be advantageous but is not essential. Exposure to ERP systems, customs paperwork or international shipments would also be beneficial.

This is a fully office-based role, although there may be flexibility to start and finish earlier to support communication with international suppliers. It could offer an excellent learning opportunity for someone looking to build broader experience across procurement, shipping, systems and customer service.