Partnerships Production Coordinator

Endeavor; London; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company seeks a Production Coordinator to join their Fair Production team in London. The successful candidate will manage partner activations and coordinate logistics across multiple art events. Ideal for individuals with a background in event management, excellent organizational skills, and experience in client service, this role offers the opportunity to work in a vibrant and creative environment within the art industry.

Qualifications

• Experience in fast-paced, high-pressure environments, ideally in events or arts.
• Excellent client service and relationship management skills.
• Experience in administrative or coordination roles.

Responsibilities

• Coordinate meetings, take minutes, and manage timelines.
• Liaise with the Partnerships team for information.
• Support the Partnerships Production Manager with deadlines and scheduling.

Skills

Client service

Relationship management

Organization

Communication

Problem-solving

Tools

Microsoft Office

Job description

Social network you want to login/join with:

col-narrow-left

Client:

Endeavor

Location:

London, United Kingdom

Job Category:

Other

EU work permit required:

Yes

col-narrow-right

Job Reference:

a9f1dc86a303

Job Views:

2

Posted:

02.06.2025

Expiry Date:

17.07.2025

col-wide

Job Description:

Who We Are:

Frieze is the world’s leading platform for modern and contemporary art, dedicated to artists, galleries, collectors, and art lovers alike. It comprises three magazines – frieze, Frieze Masters Magazine, and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles, and Frieze Seoul. In October 2021, Frieze launched No.9 Cork Street, a permanent space for international galleries in Mayfair, London. Frieze is part of the IMG network.

Endeavor is a global sports and entertainment company, home to storytellers, brands, live events, and experiences. Its network includes talent representation via WME, sports operations through IMG, live event experiences via On Location, marketing through 160over90, and sports data and technology via IMG ARENA and OpenBet. Endeavor owns TKO Group Holdings (NYSE: TKO), including UFC and WWE.

At Frieze, we believe art is vital to communities and cultures, bringing together galleries, artists, institutions, and art lovers worldwide to make art flourish.

Frieze is a media and events company with publications, art fairs, talks, summits, and frieze.com, a resource for contemporary art and culture. In 2021, Frieze launched No.9 Cork Street, and in 2023, it acquired EXPO Chicago and The Armory Show.

Part of the IMG network, a leader in sports, fashion, events, and media, and a subsidiary of Endeavor.

About the Frieze Production Department:

The team manages physical elements of the fairs, ensuring safety, timeliness, and success. It consists of two sub-teams led by respective Heads: Exhibitor Production and Fair Production. Each fair has a Production Manager responsible for all production elements and coordination with departments. The Exhibitor Production team mainly works on US fairs, handling stand-building and logistics internally.

Frieze FRAME is a new department acting as an in-house production agency for sponsor activations, working closely with the production teams.

This role is within the Fair Production team, reporting to the Partnerships Production Manager, and is responsible for coordinating and administering partner activations across all five fairs, supporting the delivery of onsite activations.

Key Responsibilities:

• Coordinate meetings, take minutes, and follow-up actions.
• Manage Partnerships Production timelines.
• Maintain and update the online Sponsor Production Manual.
• Liaise with the Partnerships team for information.
• Support the Partnerships Production Manager with deadlines, submissions, and scheduling.
• Maintain sponsor production files and records.
• Provide administrative support for sponsor production activities.
• Assist in creating and maintaining project tracking practices.

Please Note:

• Overseas travel may be required for up to two weeks to the US or South Korea, depending on show requirements.
• Extended hours may be necessary to meet deadlines and on-site.

Knowledge & Experience:

Mandatory:

• Experience in fast-paced, high-pressure environments, ideally in events or arts.
• Excellent client service and relationship management skills.
• Experience in administrative or coordination roles.
• Experience working with stakeholders.
• Proficiency in Microsoft Office, especially Excel.

Desirable:

• Health & Safety qualifications or experience.
• Experience with art fairs or large-scale public events.
• Health & Safety experience outside the UK.
• Clean Driving License.
• Experience with multiple contractors.

Skills & Abilities:

• Strong communication skills.
• Highly organized and adaptable.
• Self-motivated and responsible.
• Excellent interpersonal and customer service skills.
• Ability to work independently and in teams.
• Attention to detail and logical approach.
• Ability to prioritize and execute tasks calmly under pressure.
• Proven problem-solving skills.

Our Diversity & Inclusion Statement:

Frieze and Endeavor are committed to diversity, equity, and inclusion, practicing anti-discrimination and reflecting diverse voices in their organizations and the art and sports industries.