Temporary Production Coordinator

Sotheby's; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Sotheby's is seeking a Production Coordinator to support the Valuations team in London. This role involves the production of valuation documents and requires a strong background in art history along with excellent organizational and client service skills. You will work closely with various departments, ensuring high-quality standards and timely outputs while maintaining client confidentiality.

Qualifications

• Minimum of 2 years’ practical administrative experience at an international auction house.
• Educated to graduate standard, ideally with a BA or MA in the History of Art.
• Fluent English (oral and written) is essential.

Responsibilities

• Coordinating the receipt of work from experts and ensuring timely production of valuations.
• Logging valuation enquiries and dealing with them appropriately.
• Accompanying Valuations Managers on client visits as needed.

Skills

Organizational skills

Attention to detail

Client service skills

Communication skills

Data analysis

Problem-solving

Education

BA or MA in History of Art

Tools

MS Excel

MS Word

MS PowerPoint

Photoshop

Job description

ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

The position of Production Coordinator involves the production of accurate valuation documents for clients and their professional advisors, supporting a Valuations Manager, and reporting to the Head of Production.

RESPONSIBLITIES

• Supporting the Head of Department, Head of Production, Valuations Managers and Specialist Departments as required
• Logging and dealing with all valuation enquiries, directing them as appropriate
• Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines

• Creating spreadsheets and providing data analysis when required

• Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time
• Accompanying Valuations Managers on client visits, as and when required
• Creating bespoke valuations at the Managers’ request
• Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
• Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
• Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
• Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information
• Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s in both manner and appearance

IDEAL EXPERIENCE & COMPETENCIES

• A minimum of 2 years’ practical administrative experience at an international auction house is required
• Have a background in art history, or an interest and willingness to learn about fine and decorative art
• Educated to graduate standard, ideally with a BA or MA in the History of Art

• Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential
• Practical knowledge of the Sotheby’s valuation system would be an advantage
• Knowledge of Sotheby’s services, corporate culture and departments is essential
• Good photography skills
• Fluent English (oral and written) is essential, a second European language would be an advantage
• Ability to communicate professionally and confidently, both verbally and in writing
• Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
• Have an organized and methodical approach to work and high attention to detail
• Ability to work under pressure, coordinate a busy schedule and prioritise workload, meeting tight deadlines
• Be self-motivated and able to work effectively alone using own initiative, as well as part of a team
• Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills
• Be a resourceful problem solver, utilizing resources and information effectively
• Flexible approach to working hours

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.