Part Time Veterinary Administrator

IVC Evidensia Group; United Kingdom; Remote; GBP 12,000 - 20,000; Part time

Benefits offered by this job

Annual leave (6.6 weeks)

Family-friendly policies

Healthcare benefits

Learning & development

Discounted veterinary care

Cycle to Work

Job summary

inspiring vet care is seeking a highly organised Veterinary Practice Administrator to oversee administrative and financial functions at South Devon Vets. This part-time, office-based role supports accounts, payroll, HR administration and practice systems, working closely with the Practice Director to ensure smooth operations.

You will handle invoices, client accounts, reporting, staff records and compliance, contributing to accurate records and effective business processes in a friendly,

Qualifications

• Previous experience in an administrative, finance or office management role.
• Strong analytical and accounts administration experience.
• Excellent organisational and time management skills.
• High level of accuracy and attention to detail.

Responsibilities

• Oversee administrative and financial functions of the busy veterinary practice group.
• Process invoices, supplier payments and client invoices; reconcile accounts.
• Prepare monthly reports and assist with budgeting and financial planning.
• Maintain employee records, payroll submissions and HR administration.
• Ensure compliance with GDPR, health and safety and internal policies.

Skills

Analytical skills

Accounts administration

Office management

Excel

Tools

Excel

Job description

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Administrator to join our team at South Devon Vets on a part-time basis.

At South Devon Vets, we pride ourselves on providing exceptional care for our patients and outstanding service to our clients. You’ll be working in a positive, friendly environment where your contribution is genuinely valued. We care about your personal development and offer training and progression within the practice.

How You’ll Make a Difference

We are seeking an experienced and highly organised Veterinary Practice Administrator to oversee the administrative and financial functions of our busy veterinary practice group. This is a predominantly office-based role, supporting the smooth running of the business through effective management of accounts, payroll, compliance, HR administration and practice systems.

The successful candidate will work closely with the Practice Director to ensure efficient business operations and maintain accurate financial and administrative records.

Finance & Accounts

• Process purchase invoices and supplier payments in a timely and accurate manner
• Raise invoices and monitor client accounts, ensuring prompt collection of outstanding balances
• Reconcile bank accounts, card transactions and online payment platforms
• Assist with the preparation of monthly management accounts and financial reporting
• Manage petty cash, staff expenses and reimbursement claims
• Liaise with the Central Operations Team to ensure client products and services are accurately maintained
• Support annual budgeting, forecasting and financial planning processes
• Maintain accurate financial records and ensure compliance with company policies and procedures
• Assist with credit control activities and resolve account queries as required
• Produce regular financial and operational reports for the Practice Director

Payroll & HR Administration

• Maintain employee records and personnel files
• Assist with payroll preparation and submissions
• Coordinate recruitment administration and onboarding processes
• Monitor staff holidays, sickness records and training requirements
• Ensure employment documentation remains up to date

Practice Administration

• Maintain accurate business and compliance records
• Manage contracts, insurance policies and service agreements
• Monitor stock control systems and supplier accounts
• Produce reports and analyse operational data as required
• Support health and safety, GDPR and regulatory compliance requirements
• Develop and maintain efficient office systems and procedures

General Business Support

• Provide administrative support to the Practice Director
• Coordinate meetings and prepare agendas and minutes
• Manage incoming correspondence and documentation
• Assist with business projects and operational improvements
• Ensure confidentiality of financial, employee and client information

Working Pattern

• Monday to Friday, 8:30am - 2:30pm (flexible)

You Might Be a Great Fit If...

• Previous experience in an administrative, finance or office management role
• Strong analytical and accounts administration experience
• Excellent organisational and time management skills
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office, particularly Excel
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills

How We’ll Support You

At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:

• A key role within a supportive and collaborative practice team
• Clear career pathways with progression opportunities across administration and practice operations
• Ongoing learning and development supported by experienced colleagues and practice teams
• A values-led culture focused on care, community and continuous improvement

What We Offer Our Team

• 6.6 weeks' annual leave FTE
• Increasing holiday allowance based on length of service
• Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
• Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work scheme
• Learning and development opportunities via the inspiring vet care Academy
• Discounted veterinary care
• Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.

The Old Cider Works, Abbotskerswell, TQ12 5GH, United Kingdom