Part Time Veterinary Administrator

Inspiring Vet Care; Devon and Torbay; On-site; GBP 18,954 - 23,166; Part time

Benefits offered by this job

Training and progression

Pension scheme

Healthcare/Wellbeing

Discounted veterinary care

Job summary

Inspiring Vet Care’s South Devon Vets is seeking an organised Veterinary Practice Administrator to oversee the administrative and financial functions of our busy veterinary practice group. This predominantly office-based role supports the smooth running of the business through accurate records, payroll, HR admin and system management, with training and progression within the practice.

The successful candidate will work closely with the Practice Director to ensure efficient business operations

Qualifications

• Previous experience in an administrative, finance or office management role.
• Strong analytical and accounts administration experience.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office, particularly Excel.

Responsibilities

• Process invoices and supplier payments; raise client invoices.
• Reconcile bank accounts and manage petty cash.
• Support payroll preparation and HR administration.
• Maintain accurate financial records and governance.
• Prepare reports for the Practice Director.
• Coordinate meetings and handle correspondence.

Skills

Administrative experience

Accounts administration

Microsoft Excel

Organisation

Tools

Microsoft Office

Job description

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Administrator to join our team at South Devon Vets on a part‑time basis.

At South Devon Vets, we pride ourselves on providing exceptional care for our patients and outstanding service to our clients. You’ll be working in a positive, friendly environment where your contribution is genuinely valued. We care about your personal development and offer training and progression within the practice.

How You’ll Make a Difference

We are seeking an experienced and highly organised Veterinary Practice Administrator to oversee the administrative and financial functions of our busy veterinary practice group. This is a predominantly office-based role, supporting the smooth running of the business through effective management of accounts, payroll, compliance, HR administration and practice systems.

The successful candidate will work closely with the Practice Director to ensure efficient business operations and maintain accurate financial and administrative records.

Finance & Accounts

• Process purchase invoices and supplier payments in a timely and accurate manner
• Raise invoices and monitor client accounts, ensuring prompt collection of outstanding balances
• Reconcile bank accounts, card transactions and online payment platforms
• Assist with the preparation of monthly management accounts and financial reporting
• Manage petty cash, staff expenses and reimbursement claims
• Liaise with the Central Operations Team to ensure client products and services are accurately maintained
• Support annual budgeting, forecasting and financial planning processes
• Maintain accurate financial records and ensure compliance with company policies and procedures
• Assist with credit control activities and resolve account queries as required
• Produce regular financial and operational reports for the Practice Director

Payroll & HR Administration

• Maintain employee records and personnel files
• Assist with payroll preparation and submissions
• Coordinate recruitment administration and onboarding processes
• Monitor staff holidays, sickness records and training requirements
• Ensure employment documentation remains up to date

Practice Administration

• Maintain accurate business and compliance records
• Manage contracts, insurance policies and service agreements
• Monitor stock control systems and supplier accounts
• Produce reports and analyse operational data as required
• Support health and safety, GDPR and regulatory compliance requirements
• Develop and maintain efficient office systems and procedures

General Business Support

• Provide administrative support to the Practice Director
• Coordinate meetings and prepare agendas and minutes
• Manage incoming correspondence and documentation
• Assist with business projects and operational improvements
• Ensure confidentiality of financial, employee and client information

Working Pattern

• Monday to Friday, 8:30am - 2:30pm (flexible)

You Might Be a Great Fit If...

• Previous experience in an administrative, finance or office management role
• Strong analytical and accounts administration experience
• Excellent organisational and time management skills
• High level of accuracy and attention to detail
• Proficiency in Microsoft Office, particularly Excel
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills

How We’ll Support You

• A key role within a supportive and collaborative practice team
• Clear career pathways with progression opportunities across administration and practice operations
• Ongoing learning and development supported by experienced colleagues and practice teams
• A values-led culture focused on care, community and continuous improvement

What We Offer Our Team

• 6.6 weeks' annual leave FTE
• Increasing holiday allowance based on length of service
• Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
• Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work scheme
• Learning and development opportunities via the inspiring vet care Academy
• Pension scheme
• Discounted veterinary care
• Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

Up to £21,060 per annum