Part-Time Practice Administrator — Architecture Projects

9 -2 -3 Jobs Limited; Upper Heyford; On-site; GBP 22,000 - 30,000; Full time

Job summary

Upper Heyford, United Kingdom — Zohorecruit is recruiting for an organised Practice Administrator to provide administrative, project and secretarial support across the architectural practice. A key part of the role is transcribing audio dictation and handwritten notes for building fabric reports, meeting minutes and other technical documents.

Responsibilities include agendas, minutes, proofreading and formatting, issuing certificates and building contracts, managing the inbox and phone line,

Qualifications

• Previous experience of audio dictation and transcription is important.
• Strong Microsoft 365 and document-formatting skills are required.
• Experience within architecture, construction, property or another professional environment would be advantageous but not essential.

Responsibilities

• Provide administrative, project and secretarial support across the practice.
• Transcribe audio dictation and handwritten notes for building fabric reports, meeting minutes and other documents.
• Prepare agendas and minutes, proofread and format reports, issue certificates and formal building contracts.
• Support bids and tenders, coordinate CPD workshops and team activities, update the company website and assist with presentations and marketing materials.
• Manage practice inbox and telephone line, coordinate diaries and meetings, record timesheets and expenses, filing and report printing/binding.

Skills

Audio dictation

Microsoft 365

Document formatting

Organised

Personable

Tools

Microsoft 365

Job description

Upper Heyford, United Kingdom — Zohorecruit is recruiting for an organised Practice Administrator to provide administrative, project and secretarial support across the architectural practice. A key part of the role is transcribing audio dictation and handwritten notes for building fabric reports, meeting minutes and other technical documents.

Responsibilities include agendas, minutes, proofreading and formatting, issuing certificates and building contracts, managing the inbox and phone line,