Part time

9 -2 -3 Jobs Limited; Upper Heyford; Presencial; GBP 22.000 - 30.000; Jornada completa

Descripción de la vacante

Upper Heyford, United Kingdom — Zohorecruit is recruiting for an organised Practice Administrator to provide administrative, project and secretarial support across the architectural practice. A key part of the role is transcribing audio dictation and handwritten notes for building fabric reports, meeting minutes and other technical documents.

Responsibilities include agendas, minutes, proofreading and formatting, issuing certificates and building contracts, managing the inbox and phone line,

Formación

• Previous experience of audio dictation and transcription is important.
• Strong Microsoft 365 and document-formatting skills are required.
• Experience within architecture, construction, property or another professional environment would be advantageous but not essential.

Responsabilidades

• Provide administrative, project and secretarial support across the practice.
• Transcribe audio dictation and handwritten notes for building fabric reports, meeting minutes and other documents.
• Prepare agendas and minutes, proofread and format reports, issue certificates and formal building contracts.
• Support bids and tenders, coordinate CPD workshops and team activities, update the company website and assist with presentations and marketing materials.
• Manage practice inbox and telephone line, coordinate diaries and meetings, record timesheets and expenses, filing and report printing/binding.

Conocimientos

Audio dictation

Microsoft 365

Document formatting

Organised

Personable

Herramientas

Microsoft 365

Descripción del empleo

Upper Heyford, United Kingdom | Posted on 10/09/2026

This is an exciting time to join an award winning architectural practice as they continue to work on a diverse portfolio of exceptionalprojectsforprestigiousclients.

The Practice Administrator is a varied role providing administrative, project and secretarial support across the practice. A key part of the position is accurately transcribing audio dictation and handwritten notes for building fabric reports, meeting minutes and other technical documents. You will also prepare agendas and minutes, proofread and format reports, issue certificates and formal building contracts, and provide administrative support throughout the delivery of architectural projects.

The role also includes managing the practice inbox and telephone line, coordinating diaries and meetings, recording timesheets and expenses, maintaining filing systems, ordering office supplies, and printing and binding reports and architectural drawings. You will support bids and tenders, coordinate CPD workshops and team activities, update the company website, and assist with presentations, pitch documents and marketing materials.

The ideal candidate will be organised, accurate and personable. Previous experience of audio dictation and transcription is important, together with strong Microsoft 365 and document-formatting skills. Experience within architecture, construction, property or another professional environment would be advantageous but is not essential.

• Office based (Upper Heyford, near Bicester)